Special Event Permit Detail

Application Information

ID: 5652   Event: Preston MS Moonlight Hike
Application Date: 08/22/2019    Event Date: 09/13/2019
Organization: Preston Middle School   Phone: 9706917888
Address: 4901 Corbett Dr
Contact 1 Name: John Williams
Address: 4901 Corbett Dr
Fort Collins CO 80528
Email: Send email
Contact 2 Name: John Williams
Address: 4901 Corbett Dr
Fort Collins CO 80528
Email: Send email

Event Information

Permit Type(s): Parks and Open Spaces
Type of Event: Education
Horsetooth Mountain Open Space

Preston Middle School annual Moonlight Horsetooth Hike. Organized by the Preston Outing Club, this hike seeks to expose students and family members to the open spaces of Larimer County in a unique way. Preston Staff will chaperone the event with assistance from parent volunteers. Staff and Parents will pay park entrance fees. Preston Staff will organize the group at the Trailhead at 5:00 PM. We will discuss procedures for the hike including, trail etiquette, buddy system, litter prevention and clean up, and a timeline of events. Staff will collect a final count of participants and head up the trail. Group will hike the standard hiking trail to Horsetooth Rock, then climb the rock via the north trail. Group will observe the sunset and moon rise from the top of the Rock. Parents and Staff will usher students safely down from the Rock before heading down the Service Road. Parents will know to pick students up at or around 10:00 PM. Preston Staff will stay at TH until all students are picked up. Trash collected during the hike will be transported out by group leader.

Group leader is a certified Wilderness First Responder

Estimated Participants: 40   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

   Fri. 09/13/2019: 5:00 PM - 10:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 08/23/2019
Student Participation Permission Slip form:

2. Date Submitted: 08/26/2019
PSD Certificate of Insurance:

3. Date Submitted: 08/27/2019
PSD/Larimer County Preston COI

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved

Comments: It was acknowledged that the permission slip included special instructions for appropriate trail attire/footwear for hiking and weather, as well as lights, water and snacks.

Since the event occurs over dusk hours, we would recommend means for protection from vectors such as mosquitoes which may carry West Nile Virus. This could include advising students to protect themselves with covering clothing or various mosquito repellents. For information on various types of mosquito repellent and other means of protection, please visit the County Health Dept website:


Email Health

Parks & Open Lands

Status: Approved


Email Parks & Open Lands

Poudre School District

Status: Approved


Email Poudre School District

Risk Management

Status: Approved

Comments: Thank you.

Email Risk Management


Status: Approved


Email Sheriff

Final Disposition


Hi John,

Con gratulations! Your special event permit has been approved. Please print the permit and have it available for the duration of your event.

Have fun!