Special Event Permit Detail

Application Information

ID: 4624   Event: Estes Epic
Application Date: 06/28/2019    Event Date: 08/31/2019   Thru: 09/01/2019
Organization: RaceCO & Estes Park High School Mountain Bike Team   Phone: 970-581-4198
Address: 3133 Fish Creek Rd Estes Park CO 80517
Contact 1 Name: Phil Bogardus
Address: 2501 Longview Dr
Estes Park CO 80517
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): County Road
Website: http://www.estesepic.com
Route maps are attached with all roads and length of distance included.

Third-year not for profit mountain bike race and trail run with donations benefitting the Estes Park High School Mountain Bike Team. Mountain bike race on 08/31/2019 and trail run on 09/01/2019. The race will begin at the Estes Park Fairgrounds and proceed via Fish Creek Rd to Little Valley Rd and up 119. The race will be utilizing the same Larimer County land used since 2017. Turn by turn directions and maps are attached to this permit as well as a traffic control plan. Aid stations are all on county road 119 and will not affect traffic. All riders and runners will participate on open roads to vehicles. Riders will be on the road and expected to obey all traffic laws, runners will be on sidewalks when able and shoulders when the sidewalk is not available

Estimated Participants: 200   Estimated Spectators: 50

Food / Alcohol:
  Food is being served: CATERED
 Alcohol IS being served.

   Sat. 08/31/2019: 8:30 AM - 6:00 PM
   Sun. 09/01/2019: 6:00 AM - 6:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 07/09/2019
Please also view the route through this Google Map for specific streets/roads being used available at this URL. https://bit.ly/2YF1PWe

2. Date Submitted: 07/09/2019
Maps updated. Hopefully, all the name are on their this time. Thanks for your help!

3. Date Submitted: 07/09/2019
Updated route attached titled, "2019 Estes Epic 24K and 55K Routes and Cue Sheets".

4. Date Submitted: 07/18/2019
Please see the revised PDF titled, "2019 Estes Epic 24K and 55K Cue Sheets and Routes". Thank you!

5. Date Submitted: 07/24/2019
A certificate of insurance and a copy of the participant waiver are attached.

6. Date Submitted: 07/26/2019
Good morning CDOT! Cyclists and runners do not race on the same day. Cyclists race August 31 and runners race September 1.

7. Date Submitted: 08/01/2019
Hello County Clerk and Recorder,

Thank you for your message. I do not want to apply for a special event liquor permit application. The Estes Epic does not intend to serve alcohol at the event. Sorry for the miscommunication.

Thanks for your help!

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved


Email Building


Status: Approved

Comments: I will need to see Officer Life's traffic control plan. Runners and bikes cannot be side by side - this narrows the roadway and confuses the drivers. With they be staged or on separate routes?

Thank you for the additional information.

Email CDOT

Code Compliance

Status: Approved

Comments: N/A

Email Code Compliance

Colorado Division of Wildlife

Status: Approved

Comments: Food should not be left outside unattended or otherwise available to bears and other wildlife. Garbage should be secured at night, between, and after events.

Email Colorado Division of Wildlife

Colorado State Patrol

Status: Approved


Email Colorado State Patrol

County Clerk and Recorder

Status: Approved

Comments: We have received notice of your Land Use special event permit application that indicates that you intend to serve alcohol at your event. A special event liquor permit application must be submitted to the Clerk and Recorders office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.
Thank you.

If alcohol will not be present at any part of the event, a Special Event Liquor Permit is not required.
Thank you.

Phil has notified the Clerk & Recorder Department that alcohol WILL be stored/sold/served/consumed at the event, but will ONLY be within City Limits and within an already liquor licensed premise.

Email County Clerk and Recorder


Status: Approved


Email Engineering

Estes Fire

Status: Approved

Comments: Tents/canopies must comply with the 2018 IFC. Any tents with open flame / cooking must have 10' of separation between tents.
No cooking in tents per IFC 3140.15 Fuel must be stored outside of the tent with a maximum of 2 bottles not to exceed a combined 80 lbs. All tents over 400 sq ft must apply for a permit directly with the Fire District.

Fire District will conduct a tent inspection the day before or the morning of the event.

Permit Link

Email Estes Fire

Estes Police

Status: Approved

Comments: Bikes must ride on the right side of the road with traffic. Runners must run on the left side of the road facing traffic. (unless an exception is authorized prior to race day)

The race organizer must supply the traffic control devices, set them in place for the race and take them down as soon as practical after the last athlete has passed.

The number of participants in this event can cause traffic congestion. The public must be warned in advance of the race. The race organizer must put up signs at least 18” x 24”, in large clear print readable from 50’, seven (7) days in advance of the event warning citizens of the upcoming event date and times. The signs must be placed on every Stop and Yield sign at every intersection along the race course.

Race marshals or signs must be used to direct the athletes on the course. (Athletes prefer race marshals.)

The event organization must adhere to all Colorado Liquor Laws.

Both days Race Marshals with traffic vests are required at:
Manford Ave & Rooftop Way
Manford Ave & West Community Dr
Community Dr & Graves Ave
Community Dr & Brodie Ave
Brodie Ave & Fish Creek Rd
2 warning signs on Curves at Country Club Dr to warn drivers
Fish Creek Rd & Little Valley Rd
And any other location where the race organizer sees fit.

Saturday Bikes - Officers on intersections: (the course is 25 miles so it is out and back twice for 50)
1 Aux - during outbound only - Manford Ave & Rooftop Way
1 Aux - Manford Ave & West Community Dr
1 Aux - Community Dr & Brodie Ave
1 Aux - Brodie Ave & Fish Creek Rd
1 Patrol officer - Fish Creek Rd & Little Valley Rd **LC Sheriff Office needs to approve EPPD covering this post. Race organizer will ask LCSO.

Sunday Run - Officer on intersections for the start. One officer can cover both posts:
1 Ofc - Manford Ave & Rooftop Way, as lead runner approaches stop traffic and have the race marshal hold traffic while runners run through the intersection. Officer goes to Brodie Ave & Fish Creek Rd.

2 patrol officers (1 Sat & 1 Sun)($60/hr/ofc) and 4 Auxiliary officers (4 Sat)($35/hr/ofc) are required to staff this event. Please contact Sgt Jeremiah Polucha, 970-577-3861 or jpolucha@estes.org, to arrange for the officers to work the event.

Email Estes Police


Status: Approved

Comments: It is understood that food and restrooms for the post-race events will be provided by the Estes Park Fairgrounds. Please ensure free potable water is available at the event if not already provided through drinking water fountains.

Aid stations will supply prepackaged foods in addition to water and energy drinks.

Please provide adequate trash receptacles in the area of the post-race event, as well as aid stations along the course.

Thank you!

Email Health

Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved

Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge


Status: Approved


Email Sheriff

Final Disposition


Good morning,
Your event has been approved, please print this permit and have it available throughout your event.
Please note all the conditions from the approval agencies and make sure that they are followed.
Thank you,
Katie Beilby