Special Event Permit Detail

Application Information

ID: 4623   Event: Farmstead Harvest Fest
Status:
Application Date: 06/26/2019    Event Date: 09/06/2019   Thru: 09/22/2019
Contact 1 Name: Nick Blank
Address: 321 West 6th Street
Loveland CO 80537
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): Private Land
Location:
1015 South Lincoln Street, Loveland CO 80537
Parcel 9524300014

Description:
The farmstead harvest festival will have a variety of events. Events will include the following:
Green chili festival
Oktoberfest Dinners
Bavarian History lessons
Cider Tasting
Comedians
Bands
Charity Promotion

There will be 6 employees working with volunteers from local businesses and charities

There is significant onsite parking with additional parking available on the adjacent parcel to the north.

There will be 5 portable toilets and a portable hand wash station for the duration of the event.

The property already has been granted a Larimer County Liquor License.

No temporary fencing or structures are going to be required.

Estimated Participants: 120   Estimated Spectators: 0

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

Hours:
   Fri. 09/06/2019: 12 PM - 9 PM
   Sat. 09/07/2019: 12 PM - 9 PM
   Sun. 09/08/2019: 12 PM - 9 PM
   Mon. 09/09/2019: 12 PM - 9 PM
   Tue. 09/10/2019: 12 PM - 9 PM
   Wed. 09/11/2019: 12 PM - 9 PM
   Thu. 09/12/2019: 12 PM - 9 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 07/08/2019
Attachment added to include all dates with hours for the event.

2. Date Submitted: 07/19/2019
Insurance Certificate

3. Date Submitted: 08/11/2019
Response for Planning

Parking in addition to the spaces noted in the sketch is located on the south end of the property and consists of approximately 90 spaces. The picture attached highlights the space available for additional parking.

Parking in the north lot consists of approximately 50 Spaces. We are no longer planning on using this parking lot. If this parking is required, the participants can safely proceed from parking to the event using the sidewalk connecting the two properties.


4. Date Submitted: 08/11/2019
Response for Fire

No road blocks will be used and access to the entire site will be maintained with a 20’ minimum.

No large tents will be used at any time during the event.

We will verify that all food trucks have the appropriate and currant fire extinguishers prior to setting up on site.

We will verify that any trucks with hood systems are current prior to setting up onsite.

All cooking will be performed off site or in approved food trucks. No cooking will be done under temporary membrane structures.

We will be in contact this week to arrange a site visit.


Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments: The existing open-air pavilion may be used for the special event but no activities associated with this event may occur in the existing house (shown within the fenced area). This house does not have a building permit or a Certificate of Occupancy for any assembly use.

Email Building

Code Compliance

Status: Approved

Comments:

Email Code Compliance

Colorado Division of Wildlife

Status: Approved

Comments:

Email Colorado Division of Wildlife

County Clerk and Recorder

Status: Approved

Comments: Any alcohol being stored/sold/served/consumed must remain and be controlled within the already licensed premise.
Thank you,

Kayleigh
08/01/2019

Email County Clerk and Recorder

Engineering

Status: Approved

Comments: This special event is located within a regulatory floodway. Vehicles must not remain overnight and portable equipment (toilets, hand wash stations, picnic tables etc.) must be adequately anchored to prevent movement in the event of a flooding. Equipment that is not anchored must be removed from the site overnight. No permanent structures or additional fill material may be added to the site.

Email Engineering

Health

Status: Approved

Comments: The following was also provided via email:

1. An attendance of 100-250 people for a 9hr event that serves alcohol, should provide a minimum of 8 portable restrooms and 2 handwash stations.

2.Each food vendor shall hold either a 2019 Colorado Mobile retail food license (food trucks, push carts, trailers); or a 2019 Larimer County Temporary Event license (all vendors in a tent, even licensed restaurants, need a separate temp event license for Special Event sales); or if the event is a catered event where customers purchase a ticket ahead of time such as the dinners, then a 2019 Colorado Retail Food License is adequate for the caterer/restaurant.

3. Potable water shall be made available to event guests by drinking fountains, commercial bottled water, or from approved water dispensing containers. Drinking water must come from an approved public supply.

4. Trash cans shall be distributed throughout the site, especially next to portable restroom area and food vending and seating areas. For most events, the equivalent of one 20 gallon container per 10 people is appropriate. It is recommended to also provide receptacles for recyclables which have signs/pictures of what can be recylced at the event. A main collection dumpster is encouraged to dispose each smaller can nightly.

5. Since the events include dusk hours, we would recommend implementing pest control for vectors such as mosquitoes which may carry West Nile Virus. It is understood that Loveland monitors trap mosquito data to determine when to spray, and will most likely rely on this data as the event approaches. Currently, the site is within Zone 25 and has not yet been targeted for spraying. For information on trap data, how to protect yourself and guest attendees, please visit the County health Dept website:
https://www.larimer.org/health/communicable-disease/west-nile-virus

6. Since the site parking areas are not paved and consist of dirt, dust control practices should be implemented to minimize dust. This could include posting signs to limit vehicles to very slow speeds like 10-15 mph, and water spraying the exposed dirt areas to prevent dust from rising.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments: Thank you for the information. Please review the fire code requirements for application at the event. If possible I would like to meet someone at the site to discuss the event in more depth. Ned Sparks 962-2488.

Thank you Nick for meeting me on site - he has sent a site plan to me, which I forward to Larimer County.

Emergency Access: An emergency access path of no less than 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2012 IFC, 503.2)

Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on line at http://lfra.org/wp-content/uploads/TentandCanopyPolicy2016Rev.pdf

Food Vendors: Cooking is not allowed beneath temporary membrane structures. See above for location of more information on the https://lfra.org/website . Food trucks will need to have appropriate portable fire extinguishers with current annual inspection tags. (2012 IFC, 906) Operational Type I hood systems with current inspection tags shall be required for all commercial cooking appliances that produce grease vapors. (2012 IFC, 609)

Email Loveland Fire

Planning

Status: Approved

Comments: The property is zoned C-Commercial. Lincoln Street/287 is classified is a highway and has a required setback of 130-feet from the right-of-way centerline for structures.

All temporary structures should be setback from the centerline of the right-of-way of Lincoln Street a minimum of 130 feet and 10-feet from the north and south property lines (side) and 20-feet from the west property line (rear)

The property is located within a designated floodplain.

The application notes that the estimated participants is 120. The attached sketch notes that there are 48 regular parking spaces and 2 ADA parking spaces. It was noted that additional parking is located to the north.

Please note the approximate number of parking spaces available on the property to the north and provide a letter from the property owner noting that they are okay with the shared parking agreement. Please also note how people will safely access the event from the parking to the north.

All disturbed areas should be re vegetated with native grass seed to prevent erosion and noxious weeds.

8/29/19 Thank you for the additional information. It has been noted that an additional 90 parking spaces are available on the south side of the property.

Email Planning

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Sheriff

Status: Approved

Comments: Please endure you have enough parking for the event and you event does not interfere with traffic around the area

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS

Final Disposition

Status: APPROVED

Good Morning Nick,

Congratulations! Your special event permit application has been approved.

I will send you the permits in a separate emails outlining the correct dates that have been approved.

Have a great weekend!

Denise