Special Event Permit Detail

Application Information

ID: 4588   Event: Venus de Miles
Status:
Application Date: 04/05/2019    Event Date: 08/17/2019
Organization: Greenhouse Scholars   Phone: 303-459-5466
Address: 1820 Folsom St., Boulder, CO 80302
Contact 1 Name: Kate Todd
Address: 1820 Folsom St
Boulder CO 80302
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): County Road
Website: https://www.venusdemiles.com/
Location:
N 83rd/Co Rd 23E: 4 miles
W Co Rd 6: 0.5 miles
S Co Rd 23/N Co Rd 23: 1.5 miles
W Co Rd 8e: 3.5 miles
S Co Rd 31: 4.9 miles
W Co Rd 18e/Pole Hill Rd: 2.1 miles
E Co Rd 29: 0.3 miles
S Co Rd 21: 2 miles
N Co Rd 23: 2 miles
W Co Rd 10: 1 mile
N Co Rd 21: 1 mile
W Co Rd 8: 3.1 miles
Co Rd 15: 3.1 miles
E County Line Rd: .5 miles

Description:
Venus de Miles is Colorado's first and only all-women's non competitive rules of the road cycling ride. Now in its 12th year, we offer 3 course lengths for women riders of all skill levels. Venus de Miles is a fundraiser for Greenhouse Scholars, a Boulder-based education nonprofit that cultivates extraordinary leaders to change low-income families and communities.
We offer three course lengths, but the longest course (100 miles) is the course that would use county roads in Larimer County. The other two course lengths (32 miles and 64 miles) are contained within Boulder County roads. Of the 100 miles, 38.6 miles of the course would be within Larimer County (from mile 45.9 to mile 84.5). We are also proposing two rest stops for riders while they are in bounds of Larimer County (and 6 rest stops total along the 100 mile course). The first rest stop in Larimer County is at Windjammer Roadhouse (3431 S County Rd 31, Loveland, CO) at mile 58 of the course. The second stop, at mile 68.8, is at Calvary United Reformed Church (3901 14th St SW, Loveland, CO).
An operations plan, medical plan, and traffic control plan are all attached, as is the detailed course map for our 100 mile course.
No road closure is required for the course; the riders will follow rules of the road.
The beginning and end of the course is in Longmont, so no parking for riders or spectators will be required within the bounds of Larimer County.
Route marking signage will be placed on Friday, August 16th beginning at 9 am and removed immediately following the last rider beginning at 3 pm on Saturday, August 17th and ending no later than 7 pm. Route markers are 10

Estimated Participants: 175   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Sat. 08/17/2019: 9:15 AM - 3:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 05/09/2019
1. Participant Waiver submitted at the request of risk management
2. Updated 100 mile course map not utilizing roads surrounding Carter Lake

Certificate of Insurance has been requested from our insurance company and will be uploaded as soon as it is received. Thank you for your patience, and my apologies for the delay!

2. Date Submitted: 05/09/2019
Our certificate of insurance is attached as requested. Thank you!

3. Date Submitted: 07/23/2019
Proposing a revised route through Loveland that would utilize only roads and no longer need riders to take the bike path. Removes riders from Eisenhower sooner for safety concerns. This route was suggested by one of our ambassadors, who rode the route recently and said this feels safer. Thank you!

4. Date Submitted: 07/24/2019
Updated courses through Loveland, and a complete view of the entire revised 100 mile course. These are the same changes that were updated yesterday, July 23rd, re-uploaded at the request of the Loveland Police Department. Thank you!

5. Date Submitted: 07/24/2019
Loveland only portion of the revised 100 mile course as of 7/23. Thank you!

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments:

Email Berthoud Fire

CDOT

Status: Approved

Comments:

Email CDOT

City of Loveland Permit Coordinator

Status: Approved

Comments: Please apply for a Local Event Permit for the route that will be happening in the Loveland jurisdiction. Questions please call the Loveland Permit Coordinator @ (970) 962-2239.
Thank you,

Applicant is working on obtaining Certificate of Insurance for the event. I need the Certificate of Insurance to start the approval process.

Application has been approved. Please follow the rules of the road and have a safe event.

Email City of Loveland Permit Coordinator

Code Compliance

Status: Approved

Comments:

Email Code Compliance

Colorado State Patrol

Status: Approved

Comments: Please complete a CSP Special Event Application.

https://www.colorado.gov/pacific/csp/special-events-2

Thank you - Cpt. Marone 05/24/19

Email Colorado State Patrol

Engineering

Status: Approved

Comments:

Email Engineering

Health

Status: Approved

Comments: It is understood that the special event permit is for the portion of the road course that lies in Larimer County. On the Larimer County sections of the race course, there are two rest stops proposed: one at Windjammer and the other at Calvary Church. Information was not provided on what amenities will be available at each rest stop, and whether the businesses/operations would be open for use by the riders.

Please be advised, the Windjammer is supported by a septic system which has limited capacity beyond the daily patrons. The restaurant opens at 11am to the general public on the race day. To alleviate the septic system and any additional wastewater flows from the 100-mile riders, we would request that a minimum of one portable restroom be provided by the event coordinators for race participants.

Please also ensure trash receptacles are provided at portable restrooms and aid stations.

All food and beverages offered at aid stations/rest stops shall consist of nonperishable, shelf-stable contents such as: energy gels and bars, instant beverages (energy drinks, tea, coffee, etc), bagels, muffins, whole uncut fruit such as bananas, apples and oranges, potable water from a municipal source; all preferably individually packaged.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments:

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: Unapproved due to the use of CR 31 between Memorial Day and Labor Day.
Revised route does not interfere with Carter Lake District - approved

Email Parks & Open Lands

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS

Final Disposition

Status: APPROVED

Good Morning Kate,

Congratulations! Your special event permit application has been approved.

Please print the permit and have it available for the duration of your event.

Have a pleasant day!

Denise