Special Event Permit Detail

Application Information

ID: 4586   Event: Colorado Jeep Jaunt
Status:
Application Date: 04/04/2019    Event Date: 08/24/2019
Organization: Townsquare Media   Phone: 970-2700
Address: 600 Main Street
Contact 1 Name: Anna Hunt
Address: 600 Main Street
Windsor CO 80526
Email: Send email
Contact 2 Name: Tracy Walker
Address:

Email: Send email


Event Information

Permit Type(s): County Road
Location:
Detailed Map attached.
Liberty Firearms Institute (start)
Frontage Road
Hwy 402
Hwy 34
Estes Park High School (finish)

Description:
2019 Colorado Jeep Jaunt

The Colorado Jeep Jaunt starts in Johnstown and travels about 35 miles to beautiful Estes Park. This charity driven event invite as many enthusiasts as possible to be part of this annual happening. Proceeds benefit Suicide Awareness and Prevention to Northern Colorado agencies. In 2018, we had 320 Jeep and 4x4 vehicles for our 2nd year event. The event included food, music, vendors and a silent /live auction in Estes Park.

in 2018, we had traffic terrific assistance from:
Johnstown Police / Colorado State Patrol / Estes Park Police

Insurance and accident waivers will be available as well.

Estimated Participants: 350   Estimated Spectators: 20

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Sat. 08/24/2019: 7 AM - 3 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 04/05/2019
Larimer County Sheriff Dept. also assisted in this event in 2018 (they were accidentally omitted in the original information)

Correct contact phone number is 970-227-7272 NOT 970-2700

2. Date Submitted: 04/30/2019
We found out that HWY 402 at I-25 was likely to be closed for construction. An alternate map is included if that is the case.

3. Date Submitted: 05/07/2019
This is in response to the CDOT concern - the second map goes over I-25 and connects with 402 at County Rd 9e. Will that section of 402 be closed?

Route
Leave Liberty Firearms Institute out of South exit – Cross over Thompson Parkway onto Exposition Drive
Left on Ronald Reagan Blvd
Right on Co Rd 20 (Bridge across I-25)
Left on N. Boyd Lake Ave
Left via Roundabout Co Rd 9e
Right on Hwy 402
Traffic light at Boise
Traffic light at St. Louis
Traffic light at Lincoln
Traffic light at Taft
Traffic light at Dotsero
Traffic light at Wilson
Stop sign at Co Rd 21
Right on S Co Rd 23E
Left on W Co Rd 20/ W 1st Street
Right on Carter Lake Rd/S Co Rd 29
Left on Highway 34/W Eisenhower Blvd COLORADO STATE PATROL ASSIST
Follow Highway 34 - will turn into Big Thompson Canyon Rd
Estes Park - ESTES PARK POLICE ASSIST
Left on Mall Rd
Right on N St. Vrain Ave/Highway 36
Left on 4th Street
Left on Rooftop Way
Follow Parking Assistants




This is response of Ned Sparks' (Loveland Fire) concern.....

Yes sir,
This is a nice long drive with a few waves of Jeeps. Although we will have assistance from CSP and Larimer Country Sheriff as well as Johnstown Police briefly blocking a few points in the route, as we did last year, there will be no closures of roads nor blockage of emergency access. Also, no use of tents or cooking vendors on the route.

Does that help?

Thanks Ned.

Tracy Walker


4. Date Submitted: 06/11/2019
Please make Contact 1: Primary

Anna Hunt
600 Main Street
Windsor, CO 80550
anna.hunt@townsquaremedia.com
970-674-2700

Please make Contact 2:

Tracy Walker
600 Main Street
Windsor, CO 80550
tracy.walker@townsquaremedia.com
970-674-2700

5. Date Submitted: 06/19/2019
I am attaching for Risk Management the certificate of insurance with general liability. I will email Risk management now as well and let them know.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments:

Email Building

CDOT

Status: Approved

Comments: Per email from Tracy Walker - the event will use the CR 20E to crossover I-25

Email CDOT

City of Loveland Permit Coordinator

Status: Approved

Comments: Since you will not be closing public roadway and following the rules of the road you will not need a Local Event Permit. Have a fun and safe event!

Email City of Loveland Permit Coordinator

Code Compliance

Status: Approved

Comments:

Email Code Compliance

Colorado Division of Wildlife

Status: Approved

Comments:

Email Colorado Division of Wildlife

Colorado State Patrol

Status: Approved

Comments:

Email Colorado State Patrol

Engineering

Status: Approved

Comments:

Email Engineering

Estes Fire

Status: Approved

Comments:

Email Estes Fire

Estes Police

Status: Approved

Comments: Notes from 2018 for 2019

Tracy, it went well in Estes Park. The first wave was very tight and organized. The following waves were harder to identify because they were broken up. The lead car in each wave should notify the officers at each intersection of their wave number.

Next year we need to have a system to communicate to the Estes officers when the first wave is approaching the Narrows (The Dam Store) and tell us how many waves there will be. If we use a cell phone then the call may have to be at Carter Lake to get a connection. There should be a tail car behind the last wave to notify all officers of the end of the event. I know there are stragglers so the officers can stay on post for 10-15 minutes after the tail car. Having the headlights on all participating cars is very helpful. Please see what can be done to get all participants to turn them on.

Additional notes

-Getting 3 waves with over 300 cars from Hwy 34 & Mall Rd to the schools only took about 1.25 hours. Originally they said they would leave at 1000 hours but changed it to 0930 a couple of days before the event. They told the Chief but did not tell me. They need to communicate with me, or both of us, so I can organize the auxiliary officers. The Jeeps left the start staging area at 0930 and arrived in Estes at 10:40:33.

Email Estes Police

Glen Haven Fire Department

Status: Approved

Comments:

Email Glen Haven Fire Department

Health

Status: Approved

Comments:
The Health Department has no comments for the road course. It is understood that the post-jaunt celebration will include food, music, vendors and a silent /live auction to be held at the Estes Park Events Complex. A comment was received indicating that food vendors are organized by the Events Complex staff and should consist of food trucks. Please ensure that all food service is from vendors who hold current 2019 Colorado Retail Food Licenses. As part of the Complex site and services, potable water shall be available, restrooms accessible and an adequate number of trash receptacles are available throughout the site especially food service areas.
Thank you!

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments: Hello, this appears to be a nice long drive and does not appear to have an impact other than a long row of jeeps. Is that accurate? Are any roads or emergency access on public streets going to be blocked? The use of tents over 700 square feet or cooking vendors on the route from Liberty Firearms to Estes Park?
Ned Sparks - Fire Marshal.

Thank you for the information.

Email Loveland Fire

Lyons Fire Protection District

Status: Approved

Comments: This does not come through our fire protection district. We have no issues- Lyons Fire Protection District

Email Lyons Fire Protection District

Poudre Fire Authority

Status: Approved

Comments: Event does not enter Poudre Fire Authority response area

Email Poudre Fire Authority

Risk Management

Status: Approved

Comments: Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge

Sheriff

Status: Approved

Comments: This is a rules of the road event. If you have not worked out closures with local law enforcement agencies. You group is required to follow all road way rules. You may not hold intersections on your own to keep the group together.

Email Sheriff

Final Disposition

Status: APPROVED

Good Morning Anna and Tracy,

Congratulations! Your special event permit application has been approved.

Please print the permit and have it available for the duration of your event.

Have fun!

Denise