Special Event Permit Detail

Application Information

ID: 4583   Event: Stonewall Farm Wedding
Status:
Application Date: 03/31/2019    Event Date: 06/08/2019
Contact 1 Name: Michael Verzuh
Address: 616 S. CR 23
Berthoud CO 80513
Email: Send email
Contact 2 Name: Keenan Verzuh
Address: 616 S. CR 23
Berthoud CO 80513
Email: Send email


Event Information

Permit Type(s): Private Land
Website: http://www.stonewallfarmcolorado.com
Location:
9420300024


Description:
Small Family Wedding. Special Event Permit
Less than 200 people. Will conform to all LC Environmental (Noise) and Fire safety requirements.

Estimated Participants: 150   Estimated Spectators: 8

Food / Alcohol:
  Food is being served: CATERED
 Alcohol IS being served.

Hours:
   Sat. 06/08/2019: 8 AM - 10:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 04/16/2019
Special Event Liquor Permit is not applicable for this event as no liquor, wine or beer will be sold during this event.

2. Date Submitted: 05/17/2019
Attached Acoustic Mitigation Plan


3. Date Submitted: 05/20/2019
Added Insurance Certificate

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments: Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2018 IFC, 503.1).

Special Events, Tents and Membrane Structures Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The BFPD has a policy which provides details for International Fire Code compliance and can be obtained at 275 Mountain Ave., Berthoud, CO.

Email Berthoud Fire

Building

Status: Approved

Comments: Wedding events may not take place in any building that was not permitted, inspected and approved as a commercial assembly use, including barns, pool house and residence.

Assuming the wedding is to take place in the pasture and the tent only, this application is approved by Building subject to the following conditions:

Accessible parking spaces shall have proper width, access aisle, floor surface and signage per adopted accessibility standards.

An accessible path must be provided from the accessible parking to primary function areas including edge of pasture, tent and toilet facilities,

Temporary toilet facilities must be provided subject to review/approval by Health Dept. At least one of the portapotties must be an accessible unit.

Contact County Building with any questions on accessibility standards or building uses.

Email Building

Code Compliance

Status: Approved

Comments: Applicant confirmed that no structures will be used for the event.

Email Code Compliance

Colorado Division of Wildlife

Status: Approved

Comments:

Email Colorado Division of Wildlife

County Clerk and Recorder

Status: Approved

Comments: We have received notice of your Land Use special event permit application that indicates that you intend to serve alcohol at your event. A special event liquor permit application must be submitted to the Clerk and Recorders office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.
Thank you.

Kayleigh
04/16/19

RE: Web Comment from Mike Verzuh:
(Hello,Regarding our planned wedding permit. There is no wine, beer or liquor being sold or paid for by guests at this event. Therefore the Liquor permit is not applicable. Thanks very much)
Thank you for contacting the Clerk & Recorder's office concerning the Special Event Stonewall Farm Wedding. To clarify, how will the alcohol come to be present at the event? Is it donated, provided by the venue, or bought by the event applicants/wedding party/etc?

Kayleigh
04/17/19

Given Article 5, Title 44 of C.R.S., the applicant does not qualify for a Special Event Liquor Permit, as they are not a charitable organization. Thank you

Kayleigh
04/26/19

Email County Clerk and Recorder

Engineering

Status: Approved

Comments:

Email Engineering

Health

Status: More Information Needed

Comments: The application indicates that 200 or less are expected on-site but the hours were not specific for the time that all guests would be on-site. The property is served by a septic system which is not designed to accommodate an event of this capacity and shall not be used as part of the weeding event. Portable restrooms or portable restroom trailers shall be provided for use. For approximately 150-200 people for 5-6 hours with alcohol service, a minimum of 4 units shall be provided with at least one accessible unit and handwashing stations available for handwashing.


Noise is a very important issue in relation for this property and event hosting, but nothing was provided on mitigation efforts. A noise complaint has been received by the health department from past events. This prompted a site visit by the Health Dept on October 6, 2018. The first visit was at 5:45pm but nothing of a disturbance level was noted and no amplified music playing at the time. Upon returning to the site later that night, amplified music was playing. The site was laid out as is proposed in the site plan submitted with the reception tent located next to the primary residence. It was also noted that the tent walls were up. The following readings were recorded from South County Road 23 which is adjacent to the west property line of the event site:
+8:52 pm - No music was playing but crowd clapping and cheering was noted at 55 dbA
+8:53pm - Amplified music was playing and clearly audible (song lyrics were clearly audible) with readings between 46-49 dbA; noise levels exceeded 50 dbA when the audience began to cheer and clap reaching a maximum of 57 dbA.
+8:56pm - Amplified music was playing and clearly audible again with more noticeable crowd conversation during the music averaging between 50-51 dbA with a maximum reading at 53 dbA.

Amplified music decibels can easily be decreased by reducing the volume of the sound system and by keeping low-frequency sounds lessened to reduce 'felt' noise levels. Noise from a crowd is difficult to predict and control due to varying crowd characteristics and if the crowd is outside, celebrating in unison, orientation is diffused or one direction, effects of alcohol, etc. Simply closing the tent walls is typically not enough. Without adequate absorbent screening/shielding around the reception site and crowd area there is not sufficient noise mitigation to reduce the combined effect.

It would be our recommendation to move the reception site to the east side of the property to reduce impacts to the neighbors from the noise. As an alternative, we require that a noise management plan for the event be developed by an acoustic engineer to reduce these effects and identify other potential impacts to the area.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Planning

Status: Approved

Comments: The property is zoned FA1-Farming and County Road 23 is classified as a Major Collector, as such all temporary structures and event spaces should be setback a minimum of 100-feet from the right-of-way centerline to County Road 23 and a minimum of 5-feet from side property lines and 10-feet from the rear property line.

The property also contains a blueline as shown on the USGS Quad map that designates a ditch. There may be easements associated with this ditch. No temporary structures or event spaces should be located within any easements.

The property is not located within a FEMA designated floodplain.

The parking noted on the site plan is 56 spaces, plus two handicapped spaces.The closest defined use in the Larimer County Land Use Code is a place of assembly, where 1 parking space is required for every 3 seats. It is noted that the wedding will have 150 participants and 8 spectators. Based on the proposed number of people approximately 52 parking spaces should be provided. Proposed parking appears to be adequate.

All disturbed areas should be re vegetated with native grasses to avoid weeds.

Any proposed lighting should meet the requirements of Section 8.15 of the Larimer County Land Use Cod. Lighting should be downcast and should not exceed one-tenth foot-candle twenty feet beyond the property lines.

Email Planning

Risk Management

Status: More Information Needed

Comments: ** A Declaration page for Private Event Cancellation Insurance was provided - this does not meet the requirements for General Liability insurance coverage which needs to be presented on a Certificate of Insurance which names Larimer County as Additional Insured and Certificate Holder. **

Please provide a Certificate of Insurance with General Liability limit no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The Certificate of Insurance must name Larimer County as Certificate Holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as Additional Insured.
Thank you.

Email Risk Management

Sheriff

Status: Approved

Comments:

Email Sheriff

Final Disposition

Status: DENIED

Good evening,

Your special event permit was denied at the Land Use Hearing on May 20, 2019 per the decision of the Larimer County Board of County Commissioners.

If you have any questions please feel free to contact us.

Katie Beilby