Special Event Permit Detail

Application Information

ID: 4572   Event: Estes Park Marathon & Half Marathon
Status:
Application Date: 03/21/2019    Event Date: 06/16/2019
Organization: Estes Park Running Club   Phone: 9702144128
Address: PO Box 3366
Contact 1 Name: Belle Morris
Address: PO Box 3366
Estes Park CO 80517
Email: Send email
Contact 2 Name: Steve McFarland
Address: PO Box 3366
Estes Park CO 80517
Email: Send email


Event Information

Permit Type(s): County Road
Website: http://www.epmarathon.org/
Location:
Colorado Hwy7, 3.7 miles; Fish Creek Road,3 miles; Scott Ave, .01; Lake Shore Dr, 1mile; Avalon Ave, .2; Acacia Dr, .5; Brodie Ave, .01; Dry Gulch Road, 3 miles; Ptarmigan, 1mile; Stone Gate, .01; County Rd 63, .5; Devil's Gulch Road, 4 miles, Wonderview Ave, .2, Steamers Parkway, .2; Steamers Drive, .3; Hwy 34, 1 mile; Elk Trail Court, .3; Raven Circle, .5; Raven Ave, .5.

Description:
Foot race on pathways and road shoulders in the South East and North East areas of Estes Park valley.

Estimated Participants: 800   Estimated Spectators: 200

Food / Alcohol:
  Food is being served: CATERED
 Alcohol is NOT being Served

Hours:
   Sun. 06/16/2019: 5:30 AM - 1 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 03/28/2019
Updated Certificate of Liability

2. Date Submitted: 03/28/2019
We have sent notice to CDOT regarding race morning use on CO Hwy 7 and if any conflicts with the road repairs.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments:

Email Building

CDOT

Status: Approved

Comments:

Email CDOT

Code Compliance

Status: Approved

Comments: N/A

Email Code Compliance

Colorado State Patrol

Status: Approved

Comments:

Email Colorado State Patrol

Engineering

Status: Approved

Comments:

Email Engineering

Estes Fire

Status: Approved

Comments:

Email Estes Fire

Estes Police

Status: Approved

Comments: At the time of application the race organizer must supply the EPPD with a map, with mile markers and aid stations marked. They must also provide a fact sheet that includes the start times and locations for each race. Two weeks prior to the race the updated versions must be submitted to the EPPD. Their 2018 application said the race started at 0800 and ended at 1700. EPPD was told the marathon and half-marathon were starting at 0600 when in fact, the half started at 0700.

For the safety of the runners the race must have a person designated to listen to all race radio traffic to answer and address all issues on the radio. The race course director and the race director or his/her designee must have a radio and listen to and respond to issues on the radio. 2018 the race course director did not have a radio and radio traffic was repeatedly ignored by the race director. This is a safety concern.

Larimer County, State Patrol, the Estes Valley Recreation & Park District (EVRPD) and possibly US Bureau of Reclamation approval will be needed. Obtain a Larimer County Event Permit: larimer.org/specialevent The organizers must get Estes Valley Recreation and Park District approval for the use of the lake trail. Ask them not to rent the wide four seat bicycles during the race.

The race organizer must supply the traffic control devices, set them in place for the race and take them down as soon as practical after the last athlete has passed. Once the traffic officer arrives at 34/Dry Gulch have your crew set up the cone pattern. Do not set up the pattern without the officer present.

No cones may be placed on any roadway without prior law enforcement approval. Cones cannot be placed along Dry Gulch, Devil’s Gulch or Fish Creek Rd. They push vehicles into head-on collisions.

The race organizer must put up signs at least 18” x 24”, in large clear print readable from 50’, five to seven days in advance of the event warning citizens of the upcoming event date and times. The signs must be placed on every Stop and Yield sign at every intersection along the race course. The number of participants in this event cause traffic congestion. The public must be warned in advance.

On Race Day
Large signs on any blind curves and on Devil’s Gulch Rd at Co Rd 61 (H Bar G Rd). The large signs warn drivers.

Runners must run facing traffic on the left side of the road unless otherwise approved.
Approved exceptions are: Hwy 7; Fish Creek Way to Cheley road; Steamer Pkwy; Lake Shore Dr and Carriage Dr to Larkspur Dr.

Race marshals or signs must be used to direct the runners on the course. (Runners prefer race marshals.)

A Race Marshal wearing traffic vest is required at:
Fish Creek/Scott Ave
Scott Ave/Lake Shore Rd
Hwy 7/Avalon Dr (to help runners cross over to run against traffic, on left side)
Brodie Ave/Fish Creek Rd
Devil’s Gulch/Co Rd 61 (H Bar G Rd) If trooper there – no need
Wonderview/Steamer Pkwy
Steamer Pkwy/Steamer Dr (to help runners cross over to run against traffic, on left side)
Hwy 34/Steamer Dr
Raven Ave/Lone Pine Dr
Raven Ave/Dry Gulch Rd
Hwy 34/Dry Gulch Rd
And any other location where the race organizers see fit.

Officers on intersections:
Fish Creek/Scott Ave (Aux)
Brodie Ave/Fish Creek Rd (Aux)
Hwy 34/Dry Gulch Rd (patrol ofc)
Dry Gulch Rd/Raven Ave (Aux)
MacGregor/Wonderview (Aux to warn drivers of runners on road)
Steamer Pkwy/South Steamer Pkwy (Aux)
Steamer Pkwy/Steamer Dr (Aux)
Raven Ave/Lone Pine Dr (Aux)
1 Aux Ofc to relieve others

To hire officers to work this event, contact Sgt. Jeremiah Polucha, (970) 577-3861, at least one month prior to the event.

This event is being approved with the understanding that all the above requirements will be met.

Event director must work with any construction contractors on the route.

Questions: contact Sgt. Rick Life, 970-577-3872. Thank you

Email Estes Police

Health

Status: Approved

Comments: It was indicated that food will be catered but no information provided on the caterer. Food shall be from a commercially approved source. Caterers or other food vendors shall possess a 2019 Colorado Retail Food License. For additional information, please call our Estes Park Health Dept office at 970.577.2050

It is understood that aid stations will be limited to commercial-sourced energy consumables as well as energy drinks and water. Please ensure water is sourced from a municipal source and beverage dispensing containers are clean and sanitized prior to filling.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Parks & Open Lands

Status: Approved

Comments:

Email Parks & Open Lands

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: Since this event occurs on a weekend day, it does not conflict with any currently planned or scheduled road maintenance or construction activities. However, portions of the route(s) are included in our current year’s surface maintenance program areas for asphalt pavement overlay, chip seal, sealcoat and/or shouldering operations. These processes may be underway immediately prior to the event. We are unable to guarantee that participants will entirely avoid traversing surfaces that have recently been treated. For purposes of coordination, the event promoter must contact Jerry Macklberg,, Materials Manager, at 970-498-5662 at least thirty (30) days before the event. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Final Disposition

Status: APPROVED

Congratulations your event, Estes Park Marathon & Half Marathon, has been approved!
Please print a copy of the permit and have it available throughout your event.
Kind regards,
Katie