Special Event Permit Detail

Application Information

ID: 4561   Event: Day Camp, Bighorn District, Longs Peak Council Boy Scouts of America
Application Date: 03/04/2019    Event Date: 06/11/2019   Thru: 06/14/2019
Contact 1 Name: John Eastman
Address: 1121 Woodside Road
Longmont CO 80504
Email: Send email
Contact 2 Name: John S Eastman
Address: 1121 Woodside Road


Event Information

Permit Type(s): Private Land
Website: https://longspeakbsa.org/
9401 N. County Road 19, Ft. Collins CO 80524

Annual Day Camp for Cub Scouts ages 7-10 years old. Activities to include but limited to:
Arts and Crafts, Physical Fitness, Community Service, Citizenship, continuing education, BB-Guns, Archery, Sling Shot. Other activities are being considered and in the planning stages. Ratio of Adults to Youth will be 1 adult to every 5-7 youth.

Estimated Participants: 200   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

   Tue. 06/11/2019: 8:00 AM - 5:00 PM
   Wed. 06/12/2019: 8:00 AM - 5:00 PM
   Thu. 06/13/2019: 8:00 AM - 5:00 PM
   Fri. 06/14/2019: 8:00 AM - 5:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 03/26/2019
Will have Certificate of Insurance completed and mailed to you ASAP. Thanks John Eastman.

2. Date Submitted: 03/26/2019
There will be temporary shade and Portable toilets for the event. Will need to check on site plan. John Eastman 720-326-7271

3. Date Submitted: 03/29/2019
In reference to Structures on site: No structures on site will be used by Boy Scouts of America. Only temporary shade for event. Portable toilets will be used with hand washing stations.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved

Comments: Please provide information including a Site Plan on the buildings and structures proposed to be used as part of the Boy Scout day camp. Will there be new tents, temporary buildings, platforms, portable toilets, etc?

Assessor and building permit records show a double-wide modular single-family home, four cargo containers, a detached garage and a pole barn on the site. None of these structures were designed or permitted for commercial assembly uses which are required for a day camp, and may not be used as part of the day camp operations.

Approved based on additional information provided.

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Code Compliance

Status: Approved


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Colorado Division of Wildlife

Status: Approved


Email Colorado Division of Wildlife


Status: Approved


Email Engineering


Status: Approved

Comments: The application indicates that food is not being provided for the four 8 hr days. It is assumed that participants are required to bring their own meals and snacks as part of the day camp. If this is the case, please provide multiple hard-sided coolers with ice packs to ensure foods requiring refrigeration stay chilled during storage. Any food provided by the organizer shall be from a commercially approved source.

Information is not provided on water supply to ensure participants stay hydrated during outdoor physical activities in June. If participants are required to bring their own water, please recommend approximately one gallon per person per day. If providing water for participants/staff/volunteers, please provide the same amount of water via bottled water or clean, food-safe beverage dispensers of water filled from a municipal water supply. If providing water from a dispenser, encourage participants to bring re-usable cups/water bottles to limit the amount of trash produced or to reuse provided cups/bottles.

Information is not provided on restrooms. The residence on the property has a septic system for wastewater and cannot support 200 participants. Portable toilets are not discussed in the application but are required for a Special Event. For 200 people for 8 hours, please provide 4 portable restrooms with at least one accessible toilet and one handwashing station. Provide adequate hand soap, paper towel and toilet paper throughout the event days.

Solid waste receptacles shall also be provided near the restrooms and near the activity tents. It is strongly recommended to include receptacles for landfill waste, recyclables and food waste/compost if feasible.

If not already provided or required for participants, we also suggest participants bring sunscreen and bug spray, and/or alternatives like SPF clothing, hats, long-sleeves, sunglasses, etc.

Please note that rabies has been confirmed in northern Larimer County for 2019. Please ensure participants know avoid wildlife.

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Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management

Parks & Open Lands

Status: Approved


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Status: Approved

Comments: The property is zoned O-Open. N. CR 19 is classified as a major collector.

There are mapped wetlands in the NE corner of the property. It appears as though the event spaces will avoid this area.

All temporary structures should be located a minimum of 25 feet from all property lines and 100-feet from the centerline of the right-of-way of N CR 19. It appears as though setbacks are being met.

It appears as though the proposed parking area is in a vegetated area. Any disturbed areas should be re vegetated with native grass seed to prevent noxious weeds.

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Poudre Fire Authority

Status: Approved


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Poudre Valley Hospital

Status: Approved


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Risk Management

Status: Approved

Thank you.

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Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge


Status: Approved


Email Sheriff

Final Disposition


Good Morning John,

Congratulations! Your special event permit application has been approved.

Please print the permits and have them available for the duration of your event.

Have fun!