Special Event Permit Detail

Application Information

ID: 4556   Event: Colorado Medieval Festival
Status:
Application Date: 02/25/2019    Event Date: 06/07/2019   Thru: 06/09/2019
Organization: The Savage Woods LLC   Phone:
Address: 1750 Savage Road
Contact 1 Name: Kathleen Wild
Address: 1750 Savage Road
Loveland CO 80538
Email: Send email
Contact 2 Name:
Address:
Loveland CO 80538
Email: Send email


Event Information

Permit Type(s): Private Land
Website: http://www.coloradocastle.com
Location:
1750 Savage Road, Loveland, Co 9507405701, 9507407704, 9507405702

Description:
An outdoor medieval themed festival. Crafters, food trucks/carts, live entertainment such as street performers, local musicians and other talent to roam the festival grounds. Foam fighting, demonstrations, live action role playing groups, jousting and live steel demonstrations are some of the activities planned for the event. A children’s play areas, multiple food courts and a beer garden are planned.

Estimated Participants: 300   Estimated Spectators: 5000

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

Hours:
   Fri. 06/07/2019: 3 PM - 8 PM
   Sat. 06/08/2019: 10 AM - 6 PM
   Sun. 06/09/2019: 10 AM - 6 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 04/15/2019
The Building Department will find the requested information about the tents in these attachments.

The Show Mobile Rental from the City of Fort Collins is proving to be a little more difficult to get the requested information. The city cannot locate said requested information to be provided to the Larimer County Building Department. We, the applicants, are attempting to contact the manufacturer directly.

2. Date Submitted: 04/17/2019
Fort Collins "Showmobile" Engineering letter from the manufacturer.

3. Date Submitted: 05/01/2019
Larimer County named additional insured for the 2019 Colorado Medieval Festival Certificate.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments: Operations Management Plan references mobile stage(s) but I don't see stages listed under temporary structures or on Site Plan. Please clarify number and location of stages, how they will be anchored/supported and to what live load and wind load they are engineered.

4/17/19 UPDATE - Approved based on additional information provided.

Email Building

Code Compliance

Status: Approved

Comments:

Email Code Compliance

Colorado Division of Wildlife

Status: Approved

Comments: Trash should be secured from wildlife in bear resistant garbage dumpsters, especially at night. Food should be properly stored between meals and not accessible to wildlife including bears.

Email Colorado Division of Wildlife

County Clerk and Recorder

Status: Approved

Comments: We have received your application for a Special Event Liquor Permit. It has been reviewed and approved. Your Liquor Permit is ready to be picked up.
Thank you.

Kayleigh
04/02/19

Email County Clerk and Recorder

Engineering

Status: Approved

Comments: No changes allowed to accesses approved by access permit granted in 2018

No overnight parking, etc, in the floodplain

No additional fill material allowed.

Email Engineering

Health

Status: Approved

Comments: Several items have been addressed in the event description with the following additional comments:

=Applicant is familiar wit the Colorado Retail Food vendor requirements. All tent vendors shall hold a 2019 Larimer County-issued Special/Temporary Event Retail Food License or a 2019 Colorado Retail Food License for a mobile truck or food cart.

=Per the application, it was stated that 21 restrooms would be provided for the 5000 spectators/attendees. Using portable restroom calculators and the County Special Events guidelines, a 5000 person event of 8 hours a day which serves alcohol should provide 40-44 portable toilets. Since the population will fluctuate throughout the day, with peak attendance in the afternoons, we would still recommend that the event provide 30 plus restrooms.
8 handwashing stations are proposed and appreciated!

=The type of music is not discussed, but please note that the Larimer County Noise Ordinance does apply to this event as it borders residential properties as defined in the Ordinance. Decibels should not exceed 55 dbA between 7a-7pm, and 50 dbA after 7pm, at the event sit property lines.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments: Hello Kitty, thank you for the information and emergency plan. I have included the standard fire code requirements. The event requires a separate special event permit (this is a large event due to the crowd size) and inspection from LFRA prior to opening the event. Please contact Kristi at 962-2825 to assist you with the permitting process. Feel free to call me if you need assistance or have any questions, Ned Sparks, 962-2488. Have a great event!

Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).

Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on the City of Loveland website under the Fire- Community Safety Division – Fire Prevention Bureau - Special Events, Tents and Membrane Structures

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments:

Email Parks & Open Lands

Planning

Status: Approved

Comments: There are 3 parcels noted in the application for the event.

According to the Assessors records, Parcel #9507407704 is owned by Michael Nolden. Property owner permission to use the parcel for the event should be obtained.

Parcel #9507405701 has split zoning of T Tourist and FA1- Farming
Parcel #9507407704 and #9507405702 are both zoned FA1- Farming

The required setbacks for FA-1 - Farming are 25-feet from the front (street/road), 5-feet from the side property line and 10-feet from the rear property line.

The required setbacks for T-Tourist are 25-feet from the front (street/road), 10-feet from the side property line and 10-feet from the rear property line.

Hwy 34 has a 100-foot setback from the right-of-way centerline
Glade Road is classified as a Major Collector and has a 100-foot setback from the right-of-way centerline
All other roads noted in the project description are classified as local roads and have a minimum setback of 25-feet from the right-of-way.

There is a 100-foot required setback from the centerline of the Big Thompson River.

All temporary structures and parking should be located to meet required setbacks.We recommend locating temporary structures and event activities as far away from neighboring residences as possible.

Most of parcel #9507405701 is within a FEMA designated floodplain. No overnight camping or parking should occur within the floodplain.

All disturbed areas should be re vegetated with native grasses to prevent weeds.

Any proposed lighting should meet the requirements of Section 8.15 of the Larimer County Land Use Code. Lighting should generally be downcast and not exceed one-tenth foot-candle twenty feet beyond the property lines.

No fencing was noted in the event description or noted on the site plan. Any proposed fencing should be located within the parcel boundaries. Any proposed fencing over 6-feet in height requires a building permit.

Public comment was received both for and against. Copies of comments will be available for review.

Email Planning

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge

Sheriff

Status: Approved

Comments: As in years past, reach out to us about a month in advance for law enforcement needs for your event.

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments: Need to know more about your "rented ambulance" and your EMT's that will be there. Who is their Physician adviser and is the ambulance licenced in Larimer County. Your EMS plan will have to have a statement that any injuries that need to be transported will be handled by the 911 system and not your rented ambulance.

Email Thompson Valley EMS

Final Disposition

Status: APPROVED

Good Morning Kitty,

Your special event permit application has been approved.

Final approval of this permit is requiring 30-plus restrooms be provided for the duration of the event.

I have sent you a separate email outlining comments from several of the reviewers dated May 3, 2019. Please review that email and comments included.

Have a wonderful weekend!

Denise

Please print the permits and have them available for the duration of your event.