Special Event Permit Detail

Application Information

ID: 4554   Event: Holes & Hops 2019
Status:
Application Date: 02/19/2019    Event Date: 06/08/2019
Organization: Colorado Youth Outdoors   Phone: 970-663-0800
Address: 4927 E. County Road 36
Contact 1 Name: Kory Bright
Address: 4833 Deer Trail Court
Fort Collins CO 80526
Email: Send email
Contact 2 Name: Bob Hewson
Address: 4927 E. County Road 36
Fort Collins CO 80528
Email: Send email


Event Information

Permit Type(s): Private Land
Website: http://coloradoyo.org
Location:
8610000901

Description:
Type of event: Fundraiser featuring Corn Hole Tournament and Brew Festival

The event sponsor(s): There will be 110 sponsors for this event; please find attachment H&H Sponsorship Opportunities for sponsor descriptions.

The location of the event or event route: The event will be located at CYO's property 4927 East County Road 36, Fort Collins, CO 80528. CYO's property is 240 acres off of I-25. Parking is available for all attendants at the event. The road to access the property is County Road 36 in which we have not had any issues with traffic for this type of event but we will be setting up volunteers to maintain traffic flow.

A list of all roads affected: County Road 36 and County Road 5

The duration of the event: June 9th from 7am to 7pm

The hours of operation: Corn Hole Tournament: 9:30AM to 7PM & Brew Festival: 3PM to 7PM

The expected water requirements: 3 thousand Water Bottles will be available

The number of employees/volunteers: 75 Volunteers, 5 hired security to check ID’s Etc.

The number and location of toilets: 8 porta potty’s in the middle of the event space

The maximum number of persons that will be permitted to attend at any single time:
Max Capacity is 1,000 due to the restrictions on admission tickets.

The methods applicant will use to insure the maximum number of allowed attendees at
Any single time is not exceeded:
Security will keep trackers as guests come in and out of the event.

Food or alcoholic beverages to be served: 17 Brewery’s will be serving beer from into 12oz glass guests will obtain during admission. There will be more than 5 food vendors at the event.

Temporary structures or fences proposed: NA the event is designed away from parking and will be maintained by direction and security.

The anticipated parking needs and how the need is to be addressed: Parking will be at the building and just away from the building within walking distance.



Estimated Participants: 400   Estimated Spectators: 100

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol is NOT being Served

Hours:
   Sat. 06/08/2019: 10:00 AM - 7:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 03/11/2019
Certificate of Liability attached

2. Date Submitted: 05/07/2019
Here is the updated Cert. of liability

3. Date Submitted: 05/14/2019
Here is the up to date liability stating Larimer County on it. Thank you.

4. Date Submitted: 05/16/2019
Updated Cert. of Liability added today. Thank you.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments:

Email Building

Code Compliance

Status: Approved

Comments:

Email Code Compliance

Colorado Division of Wildlife

Status: Approved

Comments:

Email Colorado Division of Wildlife

County Clerk and Recorder

Status: Approved

Comments: We have received your application for a Special Event Liquor Permit. It has been reviewed and approved. Your Liquor Permit is ready for Pick-up.
Thank you.

Kayleigh
04/02/19

Email County Clerk and Recorder

Engineering

Status: Approved

Comments: The map labeled "parking and event map" didn't show where the parking was being proposed. If it is all onsite we are fine with it but want to make sure that no event parking will occur on CR 36 nor CR 5 Thank you

Email Engineering

Health

Status: Approved

Comments: It was acknowledged that food will be provided by vendors. It is strongly recommended taht mobile food vendors be used rather than tent food vendors.
=If mobile units are used, they shall possess a 2019 Colorado Retail Food License.
=Tent food vendors are required to possess a 2019 Larimer County Health Department-issued temporary event retail food license to operate at special events in Larimer County. Temporary/special event retail food licenses from outside of Larimer County are not acceptable.
=All vendors shall submit temporary event applications with proof of license or a completed retail food license application with payment to the Larimer County Health Dept a minimum of 2 weeks prior to the event.
=Questions relating to temporary events in Larimer County shall be directed to our Consumer Protection Program. Please call our support staff and they will direct your call accordingly: (970)498-6775. For applications and fees, please visit the Health Dept’s temporary event website:
https://www.larimer.org/health/safety-sanitation-programs/food-safety-program/license-plan-review-information/temporary

It was noted that the Special Event Liquor License Application was from 10am to 7pm. For 750-1000 attendees for 10 hours with alcohol service, 14 restrooms are recommended versus the 8 proposed.
At least one of the portable restrooms shall be of accessible design/ADA compliant.
A minimum of 2 handwashing stations with soap and paper towel shall be provided.

Trash receptacles shall be provided at the portable restrooms and throughout the event site.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Parks & Open Lands

Status: Approved

Comments:

Email Parks & Open Lands

Planning

Status: Approved

Comments: The property is zoned FA1-Farming.

Kechter Rd or E CR 36 is classified as a major collector with a minimum setback of 100 feet from the right-of-way centerline. CR 5 is classified as an arterial road with a minimum setback of 110 feet from the right-of-way centerline.

The north and east half of the property is within a FEMA designated floodplain.

There are Class 4 and Class 2 wetlands mapped on the property.

It appears that the proposed event will take place in developed areas on the property outside of mapped floodplain and wetlands and that setbacks for temporary structures including food vendors and temporary toilets will meet required setbacks.

Any newly disturbed areas should be re vegetated with native grass seed to prevent noxious weeds.

For future, more detailed site maps will be helpful that show the location for food vendors, temporary toilets, etc. It would also be helpful to know the number of parking spaces that exist on site in the parking areas.

Email Planning

Poudre Fire Authority

Status: Approved

Comments:

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: NO CONFLICT

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Final Disposition

Status: APPROVED

Good Morning Kory and Bob,

Congratulations! Your special event permit has been approved.

Please print the permit and have it available for the duration of your event.

Have fun!

Denise