Special Event Permit Detail

Application Information

ID: 4554   Event: Holes & Hops 2019
Status:
Application Date: 02/19/2019    Event Date: 06/08/2019
Organization: Colorado Youth Outdoors   Phone: 970-663-0800
Address: 4927 E. County Road 36
Contact 1 Name: Kory Bright
Address: 4833 Deer Trail Court
Fort Collins CO 80526
Email: Send email
Contact 2 Name: Bob Hewson
Address: 4927 E. County Road 36
Fort Collins CO 80528
Email: Send email


Event Information

Permit Type(s): Private Land
Website: http://coloradoyo.org
Location:
8610000901

Description:
Type of event: Fundraiser featuring Corn Hole Tournament and Brew Festival

The event sponsor(s): There will be 110 sponsors for this event; please find attachment H&H Sponsorship Opportunities for sponsor descriptions.

The location of the event or event route: The event will be located at CYO's property 4927 East County Road 36, Fort Collins, CO 80528. CYO's property is 240 acres off of I-25. Parking is available for all attendants at the event. The road to access the property is County Road 36 in which we have not had any issues with traffic for this type of event but we will be setting up volunteers to maintain traffic flow.

A list of all roads affected: County Road 36 and County Road 5

The duration of the event: June 9th from 7am to 7pm

The hours of operation: Corn Hole Tournament: 9:30AM to 7PM & Brew Festival: 3PM to 7PM

The expected water requirements: 3 thousand Water Bottles will be available

The number of employees/volunteers: 75 Volunteers, 5 hired security to check ID’s Etc.

The number and location of toilets: 8 porta potty’s in the middle of the event space

The maximum number of persons that will be permitted to attend at any single time:
Max Capacity is 1,000 due to the restrictions on admission tickets.

The methods applicant will use to insure the maximum number of allowed attendees at
Any single time is not exceeded:
Security will keep trackers as guests come in and out of the event.

Food or alcoholic beverages to be served: 17 Brewery’s will be serving beer from into 12oz glass guests will obtain during admission. There will be more than 5 food vendors at the event.

Temporary structures or fences proposed: NA the event is designed away from parking and will be maintained by direction and security.

The anticipated parking needs and how the need is to be addressed: Parking will be at the building and just away from the building within walking distance.



Estimated Participants: 400   Estimated Spectators: 100

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol is NOT being Served

Hours:
   Sat. 06/08/2019: 10:00 AM - 7:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 03/11/2019
Certificate of Liability attached

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments:

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Code Compliance

Status: Approved

Comments:

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Colorado Division of Wildlife

Status: Approved

Comments:

Email Colorado Division of Wildlife

County Clerk and Recorder

Status: Not Reviewed Yet

Comments:

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Engineering

Status: Approved

Comments: The map labeled "parking and event map" didn't show where the parking was being proposed. If it is all onsite we are fine with it but want to make sure that no event parking will occur on CR 36 nor CR 5 Thank you

Email Engineering

Health

Status: Not Reviewed Yet

Comments:

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Larimer County Emergency Management

Status: Approved

Comments:

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Parks & Open Lands

Status: Approved

Comments:

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Planning

Status: Not Reviewed Yet

Comments:

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Poudre Fire Authority

Status: Approved

Comments:

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Poudre Valley Hospital

Status: Not Reviewed Yet

Comments:

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Risk Management

Status: More Information Needed

Comments: Please provide a certificate of insurance with general liability limit no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as additional insured.
Thank you.

Email Risk Management

Road & Bridge

Status: Not Reviewed Yet

Comments:

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Sheriff

Status: Approved

Comments:

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