Special Event Permit Detail
Application InformationID: 4554 Event: Holes & Hops 2019
Application Date: 02/19/2019 Event Date: 06/08/2019
Organization: Colorado Youth Outdoors Phone: 970-663-0800
Address: 4927 E. County Road 36
Event InformationPermit Type(s): Private Land
Type of event: Fundraiser featuring Corn Hole Tournament and Brew Festival
The event sponsor(s): There will be 110 sponsors for this event; please find attachment H&H Sponsorship Opportunities for sponsor descriptions.
The location of the event or event route: The event will be located at CYO's property 4927 East County Road 36, Fort Collins, CO 80528. CYO's property is 240 acres off of I-25. Parking is available for all attendants at the event. The road to access the property is County Road 36 in which we have not had any issues with traffic for this type of event but we will be setting up volunteers to maintain traffic flow.
A list of all roads affected: County Road 36 and County Road 5
The duration of the event: June 9th from 7am to 7pm
The hours of operation: Corn Hole Tournament: 9:30AM to 7PM & Brew Festival: 3PM to 7PM
The expected water requirements: 3 thousand Water Bottles will be available
The number of employees/volunteers: 75 Volunteers, 5 hired security to check ID’s Etc.
The number and location of toilets: 8 porta potty’s in the middle of the event space
The maximum number of persons that will be permitted to attend at any single time:
Max Capacity is 1,000 due to the restrictions on admission tickets.
The methods applicant will use to insure the maximum number of allowed attendees at
Any single time is not exceeded:
Security will keep trackers as guests come in and out of the event.
Food or alcoholic beverages to be served: 17 Brewery’s will be serving beer from into 12oz glass guests will obtain during admission. There will be more than 5 food vendors at the event.
Temporary structures or fences proposed: NA the event is designed away from parking and will be maintained by direction and security.
The anticipated parking needs and how the need is to be addressed: Parking will be at the building and just away from the building within walking distance.
Estimated Participants: 400 Estimated Spectators: 100
Food / Alcohol:
Food is being served: VENDOR
Alcohol is NOT being Served
Sat. 06/08/2019: 10:00 AM - 7:00 PM
Additional Information Submitted by Applicant1. Date Submitted: 03/11/2019
Certificate of Liability attached
2. Date Submitted: 05/07/2019
Here is the updated Cert. of liability
3. Date Submitted: 05/14/2019
Here is the up to date liability stating Larimer County on it. Thank you.
4. Date Submitted: 05/16/2019
Updated Cert. of Liability added today. Thank you.
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Colorado Division of Wildlife
County Clerk and Recorder
Status: ApprovedComments: We have received your application for a Special Event Liquor Permit. It has been reviewed and approved. Your Liquor Permit is ready for Pick-up.
Status: ApprovedComments: The map labeled "parking and event map" didn't show where the parking was being proposed. If it is all onsite we are fine with it but want to make sure that no event parking will occur on CR 36 nor CR 5 Thank you
Status: ApprovedComments: It was acknowledged that food will be provided by vendors. It is strongly recommended taht mobile food vendors be used rather than tent food vendors.
=If mobile units are used, they shall possess a 2019 Colorado Retail Food License.
=Tent food vendors are required to possess a 2019 Larimer County Health Department-issued temporary event retail food license to operate at special events in Larimer County. Temporary/special event retail food licenses from outside of Larimer County are not acceptable.
=All vendors shall submit temporary event applications with proof of license or a completed retail food license application with payment to the Larimer County Health Dept a minimum of 2 weeks prior to the event.
=Questions relating to temporary events in Larimer County shall be directed to our Consumer Protection Program. Please call our support staff and they will direct your call accordingly: (970)498-6775. For applications and fees, please visit the Health Dept’s temporary event website:
It was noted that the Special Event Liquor License Application was from 10am to 7pm. For 750-1000 attendees for 10 hours with alcohol service, 14 restrooms are recommended versus the 8 proposed.
At least one of the portable restrooms shall be of accessible design/ADA compliant.
A minimum of 2 handwashing stations with soap and paper towel shall be provided.
Trash receptacles shall be provided at the portable restrooms and throughout the event site.
Larimer County Emergency Management
Parks & Open Lands
Status: ApprovedComments: The property is zoned FA1-Farming.
Kechter Rd or E CR 36 is classified as a major collector with a minimum setback of 100 feet from the right-of-way centerline. CR 5 is classified as an arterial road with a minimum setback of 110 feet from the right-of-way centerline.
The north and east half of the property is within a FEMA designated floodplain.
There are Class 4 and Class 2 wetlands mapped on the property.
It appears that the proposed event will take place in developed areas on the property outside of mapped floodplain and wetlands and that setbacks for temporary structures including food vendors and temporary toilets will meet required setbacks.
Any newly disturbed areas should be re vegetated with native grass seed to prevent noxious weeds.
For future, more detailed site maps will be helpful that show the location for food vendors, temporary toilets, etc. It would also be helpful to know the number of parking spaces that exist on site in the parking areas.
Poudre Fire Authority
Poudre Valley Hospital
Road & Bridge
Status: ApprovedComments: NO CONFLICT
Status: APPROVEDGood Morning Kory and Bob,
Congratulations! Your special event permit has been approved.
Please print the permit and have it available for the duration of your event.