Special Event Permit Detail

Application Information

ID: 4538   Event: Timnath Reservoir Road Race
Status:
Application Date: 01/10/2019    Event Date: 07/06/2019
Contact 1 Name: Rees York
Address: 1023 West Lake Street
Fort Collins CO 80525
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): County Road
Location:
Our bicycle race event will take place on roads located around Timnath Reservoir. The specific roads that will be utilized are CR 40, Frontage Road, E Prospect Rd and Latham Parkway, creating a 9.7 mile long circuit.

Each race will begin in the event parking lot at Timnath Beerwerks. The race will begin with a neutral start through the town of Timnath, heading north on CR 5. This neutral start happens only once per each respective category race. Riders will turn west onto CR 40 where the racing begins on the circuit.

Description:
The Timnath Reservior Road Race is a bicycle race hosted by the First City Cycling Team and NoCo Cycling Project (non-profit). It is being run by the same race director of the 2017 and 2018 CSU Cobb Lake Road Race (now in it's 6th year), and is being modeled in the same fashion.

Cyclists race against one another over the course of multiple laps of the circuit. The race will start at Timnath Beerwerks, with the finish being just east of the CR 5 and CR 40 intersection. Parking for the event will be provided by the City of Timnath in the dirt parking lot just east of Kern St, between 3rd and 4th Avenue. Port-A-Johns and a dumpster will be provided in the dirt parking lot.

There will be an event area with vendors and food trucks on the Timnath Beewerks property. Food will be provided only by the food trucks and/or any pre-packaged items vendors may have.

The circuit will be OPEN to vehicular traffic. Precautions will be taken to ensure the safety of the riders, spectators and vehicular traffic. Certified flaggers will be present along the course to stop traffic as the race approaches, hold as they pass, and release after a safe distance is achieved. Cars traveling in the same direction of the race will be allowed to pass on the left in a safe manner and speed of 35mph. Signs will be posted along the course on the day alerting traffic to the event in progress, as well as race fliers notifying residents in the weeks leading up to the event.

Races will be going on throughout the day in heats. Heats will have start times at 8am, 10am, 1pm and 4pm. Exact schedule is forthcoming.

Utilization of the Timnath Beerwerks event parking lot is approved by Timnath Beerwerks. Both the City of Fort Collins (owners of the Frontage Road, and a portion of Prospect) and the City of Timnath are aware of the event. A City of Timnath event permit is also in progress.

Traffic Control map is being commissioned right now by NoCo Traffic Control, and will be provided as soon as it is completed.

Insurance will be provided through USA Cycling.

Please see the attachments for other specific details.

Estimated Participants: 499   Estimated Spectators: 199

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol is NOT being Served

Hours:
   Sat. 07/06/2019: 7 AM - 7:30 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 03/31/2019
Both the Event Release Form and the Traffic Control Plan have been uploaded.

2. Date Submitted: 04/04/2019
Submission for Certificate of liability Insurance for the event with proof of additional insured (all documents beginning with USS409941). Also Included are the Commercial General Liability Insurance Documents.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments:

Email Building

CDOT

Status: Approved

Comments: Please check with the I-25 team for a construction schedule. The construction may impact the frontage road. I have an email into the I-25 team. mailto:northi25expresslanes@gmail.com

The north I-25 team has checked their schedule and has stated that construction activities will not be happening at the time of this event.

Email CDOT

City of Fort Collins

Status: Approved

Comments:

Email City of Fort Collins

Code Compliance

Status: Approved

Comments: n/a

Email Code Compliance

Colorado State Patrol

Status: Approved

Comments: Please complete a CSP special events application for the SE I25 Frontage Road use request. Thank you - Captain Marone 02/22/19

https://colorado.gov/pacific/csp/special-events-2

Email Colorado State Patrol

Engineering

Status: Approved

Comments:

Email Engineering

Health

Status: Approved

Comments: It is understood that the Special Event permit is for the route in unincorporated Larimer County. Please ensure adequate portable restrooms at aid/feed areas along the route with trash receptacle, as well as the event site in Timnath.

As noted, food trucks and prepackaged foods will be provided for the event site in Timnath. Please use food trucks that hold a 2019 Colorado Retail Food License. If any vendors need a temporary food service license for the event in Timnath, please have them contact the Larimer County Health Dept at 970.498.6776.

Email Health

Larimer County Emergency Management

Status: Approved

Comments: Please monitor weather before and during the event in order to allow an appropriate amount of time for notification should the need arise.

Email Larimer County Emergency Management

Parks & Open Lands

Status: Approved

Comments:

Email Parks & Open Lands

Planning

Status: Approved

Comments: The start and finish of the proposed event is located on private property known as Timnath Beerworks. Timnath Beerworks is located at 4138 Main St. in the incorporated limits of the Town of Timnath.

Email Planning

Poudre Fire Authority

Status: Approved

Comments:

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge

Sheriff

Status: Approved

Comments: I see the town of Timnath is in the loop, but have you involved Timnath PD since it has the potential to impact them as well with potential traffic issues in their jurisdiction?

Email Sheriff

Timnath

Status: Approved

Comments: 1. A Town of Timnath Special Event Permit application and subsequent approval is required.
2. Coordinate parking for the event with the Town of Timnath. Parking must be adequate to support the event and not be located on private property unless proof of access is provided.
3. Provide traffic control plan once available.

Contact:
Matthew J. Blakely, RLA, LEED AP
Community Development Director
Town of Timnath
4800 Goodman Street
Timnath, Colorado 80547
Ph. 970.224.3211 Fx. 970-224-3217
www.Timnath.org

Email Timnath

Final Disposition

Status: APPROVED

Good Morning Rees,

Congratulations! Your special event permit application has been approved.

Please print the permit and have it available for the duration of your event.

Have a great day!

Denise