Special Event Permit Detail

Application Information

ID: 4537   Event: Horsetooth Swim Races
Application Date: 01/09/2019    Event Date: 09/08/2019
Organization: Team Health and Wellness   Phone:
Contact 1 Name: Deborah Shulman
Address: 6308 Jackpine Dr
Bellvue CO 80512
Email: Send email
Contact 2 Name: Steven J Shulman


Event Information

Permit Type(s): Parks and Open Spaces
Website: https://www.horsetoothswim.com/
Type of Event: Other
Horsetooth Reservoir

Annual Horsetooth Swim races have been held at Horsetooth Reservoir since 1999. The races consist of the 10K swim starting at Satanka Cove and ending at the pavillion at the south end of the reservoir. 2.4 open masters, collegiate and 1 mile age group swims start and end at the south end pavilion.

We request to reserve the South Bay Pavilion from 6 am to 2 pm Sept 8, 2019. We request use to the pavilion Thursday Sept 5 from 5:30 - 6:30 for an all hands meeting (safety, medical, rescue, organizers) and that the park ranger on duty for the race be present.

The Horsetooth Swim Committee would like to request boat inspectors to be available at 5 am race day and understand that there will be an additional fee for 2 inspectors.

We will need to have access to the light box in the morning of the 8th at 5 am and the bathrooms locked day of race.

Off site parking for the 10K is at the Holiday Twin. College participants will be bused to the South Pavilion, dropped off and buses parked at the Holiday Twin.

There will be drop off and pick up at the South Pavilion without parking, no permits required.

Safety,and medical, communications plans and insurance certificates as required will be submitted at a later date in PDF file format in compliance with the special events guidelines for Larimer County Parks.

Sunday, September 8, 2019 is the requested date.

10K swim
Start at 7:00 a.m. at the boat ramp at Satanka Cove, swim along the western shore, end at the swim beach no later than 12:00 noon. A maximum of 100
swimmers, each accompanied by an individual paddler in kayak or canoe.

2.4 mile swims, With Wet Suit and Without Wet Suit, collegiate team 2.4 mile swims
Start at 7:00 a.m. at the swim beach, swim along the western shore, swim around a marker buoy and return to swim beach with finish by 9:30.
200 swimmers, including the collegiate teams, accompanied by several paddlers providing “zone defense.”

Age group events: 1 mile, 500 yards, 250 yards
Start at 7:15 at swim beach and swim along the shore, turn around a marker buoy, and finish at the start line with finish by 9:00 a.m.
50 swimmers, accompanied by several paddlers providing “zone defense.”

Comments on the criteria: This activity is a healthy, outdoor sporting event that involves swimmers and paddlers. There is little to no impact on the environment. Swimmers and paddlers are instructed to leave no debris in the water or on shore. Organizers will clean up at the finish.

There will be minimal impact on adjacent land. Cars will be allowed to transport water craft to the start areas, and to pick up craft at the finish. Volunteers with supplies and equipment will be allowed to park in designated parking areas at the swim beach. A PA system will be used at the finish area.

Minimal conflict with other users of the lake. The 10K will proceed along the western shore. Special protection will be provided for swimmers as the past the inlets. The other events will be remain south of Inlet Bay and north of the boat ramps.

The swim events will comply with all regulations for activity on the water and on land: no alcohol, parking permits.

Commercial porta-potties will be placed at the start of the 10K. Buses will transport 10K swimmers from South Bay to Satanka Cove. A truck will transport kayaks from South Bay to the start. No cars will park at Satanka Cove after the start.

Answers to key questions:
1. EMTs from Poudre Valley Hospital will be on duty. A physician will be present on South Bay beach. Larimer County Dive Rescue will be on duty. Potential medical problems involve hypothermia from exposure to cold water. Paddlers are instructed to watch for signs of danger. Warm drinks and clothing will be available.
2. Insurance coverage will be provided. Swimming events sanctioned by US Masters Swimming and US Swimming carry insurance. All swimmers are required to members of one of these associations or sign up for a one-day event fee.
3. Organizers will assign volunteers to clean up.
4. A. Public Safety will be addressed in the following ways:
EMTs from PVH will be on duty. Larimer County Dive Rescue will on the water.
B. Conflicts with other park visitors will be minimal. Swimmers and paddlers are gone from Satanka Cove by 7:15 a.m. Swimmers and paddlers stay next to the western shore. The swim beach remains open.

Estimated Participants: 300 Estimated Spectators: 300

Sun. 09/08/2019: 6 AM - 2 PM

Estimated Participants: 300   Estimated Spectators: 300

Food / Alcohol:
  Food is being served: PACKAGED
 Alcohol is NOT being Served

   Sun. 09/08/2019: 6 AM - 2 PM

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved


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Code Compliance

Status: Approved

Comments: N/A

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Status: Approved


Email Engineering


Status: Not Reviewed Yet


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Larimer County Emergency Management

Status: Approved

Comments: Please designate the responsibility to monitor the weather before and during the event to staff.

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Parks & Open Lands

Status: More Information Needed


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Poudre Fire Authority

Status: Approved


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Poudre Valley Hospital

Status: Approved


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Risk Management

Status: More Information Needed

Comments: Please provide:
1. A certificate of insurance with general liability limits no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as additional insured.
2. A copy of the participant waiver.
Thank you.

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Road & Bridge

Status: Approved

Comments: No Conflicts

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Status: Approved


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