Special Event Permit Detail

Application Information

ID: 4535   Event: Bike MS: Colorado
Status:
Application Date: 01/04/2019    Event Date: 06/29/2019   Thru: 06/30/2019
Organization: National MS Society   Phone: 3036985403
Address: 900 S Broadway, Suite 250 Denver, CO 80209
Contact 1 Name: Alexis Johnson
Address: 900 S Broadway, Suite 250
Denver CO 80209
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): County Road
Website: http://bikemscolorado.org
Location:
Event will take place on various county roads. Saturday the routes are coming from Westminster and ending at CSU. Sunday routes will depart CSU and head back to Westminster. Please see attached for route maps and cue for exact locations.

Description:
Bike MS, Colorado’s Ride 2019 will take place June 29 and 30, 2019. Bike MS is a charity ride benefiting those living with multiple sclerosis. An estimated 3,000 cyclists and 650 volunteers will participate in the 2-day, 150-mile ride that begins and ends at Front Range Community College in Westminster, and overnights in Ft. Collins. Colorado State University will play host to the cyclists on Saturday night in Ft. Collins. Cyclists will be afforded an optional century route at the end of Day 1. Cyclists will travel on road and mountain bikes as well as a few tandems. The riders will be supported by rest stops every 10 - 16 miles as well as support vehicles (SAG) for the duration of the ride. Additional route services will include marshals, medics, ham operators, staff, and ride officials. These vehicles will range from mini-vans to sprinters, motorcycles, and a handful of personal vehicles.

Estimated Participants: 3000   Estimated Spectators: 500

Food / Alcohol:
  Food is being served: CATERED
 Alcohol IS being served.

Hours:
   Sat. 06/29/2019: 6 AM - 5 PM
   Sun. 06/30/2019: 6 AM - 5 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 01/29/2019
CDOT -

This is a rules of the road ride. For crossing of highways that are not signalized, we will work with LCSO and CSP for law enforcement assistance. We will also look at where we can place VMBs to notify vehicular traffic of event as well as consider the use of flaggers in various areas.

2. Date Submitted: 02/12/2019
Engineering - Please see map at link below. I've noted the current route then two options we could do. If you've got other suggestions we'd be open to that as well. Thank you. https://drive.google.com/open?id=1oiz9m_1ums1uAqRGmGwyr8UMDKy_rfig&usp=sharing

3. Date Submitted: 02/12/2019
Natural Resources Management - Rest Stops can be found at this link: https://drive.google.com/open?id=1OYq9Bpu6sz3-5YcOQBtFO92-4FJC1C5s&usp=sharing

4. Date Submitted: 05/09/2019
City of Fort Collins COI

5. Date Submitted: 05/09/2019
Day 1 and Day 2 routes were updated as discussed at the March round table. All old routes have been removed and replaced with current routes.

6. Date Submitted: 05/16/2019
Larimer County COI and Participant Waiver Added

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments: Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2018 IFC, 503.1).

Special Events, Tents and Membrane Structures Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The BFPD has a policy which provides details for International Fire Code compliance and can be obtained at 275 Mountain Ave., Berthoud, CO.

Email Berthoud Fire

Building

Status: Approved

Comments:

Email Building

CDOT

Status: More Information Needed

Comments: Will Rules of the Road apply to these participants? What about crossing highways that are not signalized - how will this be handled?

Email CDOT

City of Fort Collins

Status: Approved

Comments:

Email City of Fort Collins

City of Loveland Permit Coordinator

Status: More Information Needed

Comments: Application has been filed with the Loveland Police Department. I will let you know if we have any questions through the approval process.

We are waiting on the new proposed route due to changes because of road construction.

Email City of Loveland Permit Coordinator

Code Compliance

Status: Approved

Comments: n/a

Email Code Compliance

Colorado State Patrol

Status: Approved

Comments:

Email Colorado State Patrol

County Clerk and Recorder

Status: Approved

Comments: We have received notice of your Land Use special event permit application that indicates that you intend to serve alcohol at your event. A special event liquor permit application must be submitted to the Clerk and Recorders office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.
Thank you.

Kayleigh
3/4/19

Alexis has notified the Clerk & Recorder Department via email that alcohol is ONLY being stored, sold, and consumed within city limits at this event, and that a City Liquor Permit has been applied for.

No County Special Events Liquor Permit is required.

Thank you,

Kayleigh
3/11/19

Email County Clerk and Recorder

Engineering

Status: Approved

Comments: We currently have a project on CR 17 (Taft Ave in Loveland) to widen the road from CR 16 south to Hwy 287. While the road will be open to traffic the during the majority of the construction we do not want any special events going through the construction zone. There are several of the routes that show using CR 17. If the project gets delayed we are ok with the event using CR 17 but would like to see revised routes proposed if the road is under construction. Thank you

2/12/19 - The revised routes shown in green and purple are acceptable to us. Thanks

Email Engineering

Health

Status: Approved

Comments: It was indicated that full rest stops would be available every 10-16 miles. Please ensure adequate portable restrooms, trash receptacles, and limit food and beverage service to prepackaged, shelf-stable foods.

It was indicated that food would be catered. Please ensure food is prepared by a commercially approved source such as a restaurant, grocery store, food truck, etc that holds a 2019 Colorado Retail Food license.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments: Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).

Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on the City of Loveland website under the Fire- Community Safety Division – Fire Prevention Bureau - Special Events, Tents and Membrane Structures

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments:

Email Parks & Open Lands

Planning

Status: Approved

Comments: It appears that this event/ride takes place entirely on public roads.

The ride begins and ends in Westminster.

Saturday night CSU will host riders. Overnight lodging will be in rooms on campus or hotels in the area.

Email Planning

Poudre Fire Authority

Status: Approved

Comments:

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Rist Canyon Fire

Status: Approved

Comments: Does not look like this will involve the RCVFD response area.

Email Rist Canyon Fire

Road & Bridge

Status: Approved

Comments: Since this event occurs on a weekend day, it does not conflict with any currently planned or scheduled road maintenance or construction activities. However, portions of the route(s) are included in our current year’s surface maintenance program areas for asphalt pavement overlay, chip seal, sealcoat and/or shouldering operations. These processes may be underway immediately prior to the event. We are unable to guarantee that participants will entirely avoid traversing surfaces that have recently been treated. For purposes of coordination, the event promoter must contact Jerry Macklberg,, Materials Manager, at 970-498-5662 at least thirty (30) days before the event. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS