Special Event Permit Detail

Application Information

ID: 4530   Event: Boulder Beer Chase
Status:
Application Date: 12/27/2018    Event Date: 06/15/2019
Organization: Cascade Relays   Phone: 541-633-7174
Address: Po Box 1088
Contact 1 Name: Erik Zeitlow
Address: 6137 Holman St.
Arvada CO 80004
Email: Send email
Contact 2 Name: Scott Douglass
Address: Po Box 1088
Bend OR 97709
Email: Send email


Event Information

Permit Type(s): County Road & Private Land
Website: https://cascaderelays.com/
Location:
This event is a 6-person, 12-leg running relay that ultimately goes ~55 miles from Ft. Collins to Boulder. The portion that goes through Larimer County (excluding portions within Cities/Towns) is approximately 9 miles and consists of neighborhood sidewalks and bikepaths and road shoulders.

Please see attached maps for details.

S Shields St / N Taft Ave (~3 miles) between Fossil Creek Rd. and W 57th Ave (excluding portions within the Cities of Ft. Collins and Loveland).
S Taft Ave / Berthoud Parkway (~ 3 miles) between W CO Rd 16 and W CO Rd 8 / Mountain Ave. (excluding portions within the Town of Berthoud)
S CO Rd 15 / E County Line Rd / N 115th St (~ 3 miles) between E CO Rd 6c and CO 66

There is also a runner exchange point at Loveland Church of Christ 4100 S Taft Ave, Loveland, CO 80537 (parcel # 9535318911).

Description:
The purpose of the event is to promote and celebrate running and the NoCo craft brewery industry and help support local non-profit organizations through paid volunteer opportunities.

This is a 6-person, 12-leg relay where each leg is between ~3-6 miles. Each team has only 1 runner on the course at any point in time and teams are starting in 'waves' every 20-40 minutes in groups of 10-20. A total of 90-125 runners are expected to pass through Larimer County during a 5-6 hour period, but including inactive runners there will be 600-750 total participants.

No street/sidewalk/trail/path are closed for this race and all participants are to obey all traffic and pedestrian laws.

An overview of the entire course from Ft. Collins to Boulder is attached along with legs 3, 5, 6 and 7 which are in (or are partially in) Larimer County (excluding those portions full within a City/Town). Additionally, the site layout for the exchange location at Loveland Church of Christ is included. Note that volunteers will be available to assist with parking as needed.

More details of the RUNNER routes for these 4 legs are shown here:
Leg 3 - https://www.mapmyrun.com/routes/view/1970306567
(Note - this map does not reflect the planned use of the new Long View trail as an alternative to Shields)
Leg 5 - https://www.mapmyrun.com/routes/view/1970307485
Leg 6 - https://www.mapmyrun.com/routes/view/2095868803
Leg 7 - https://www.mapmyrun.com/routes/view/1970311733

The official race guide has been attached. The purpose of the guide is to provide participants with important information about the course as well as the rules and regulations of the relay.

Cascade Relays supplements the receptacles provided by the host of each exchange point by providing separate trash and recyclable containers at each exchange point and the event clean-up crew that follows behind the last runner collects these containers and disposes of them properly.

The race will occur in rain, shine, or snow! However, under certain severe weather conditions or natural disasters such as forest fires or flooding, we reserve the right to cancel the event. Conditions that may result in a race being cancelled include, but are not limited to: severe electrical storm, snowfall, tornadoes, smoke from nearby forest fires, etc.
If there is lightning at the start of the race we reserve the right to delay starts until the lightning clears. If you see lightning on the course after the race has started, get your runner off the road and into the support vehicle. Make a note of the time and the location where you exited the course. If lightning clears within 1 hour put your runner back on the road where they left and make a note of the time. If lightning persists longer than an hour, move ahead to the next exchange. For every hour of lightning you may move ahead one exchange.
Keep close track of where and when you left the course and where and when you returned to the course. At the end of the race we will have a form available for you to report these locations and times. We will then calculate your average pace and apply this pace to the segment of the course that you missed. In this way, we will adjust all overall race times.

Each relay team has a support vehicle that generally leap-frogs their runner from exchange to exchange (~3 - 6 miles apart) and are expected to get their runner off the course and into their support vehicle should weather conditions require.
Typically communication is with team captains who have provided an email and alternative contact information. In the case of cancellation a full email blast along with social media posts would occur.

Popup tents may be used by the vendors at Loveland Church of Christ along with portable toilets. Vendors may just provide samples but may also sell items.

We would like to understand if any special permits are required to place temporary directional signage (see attached for representation of size etc.). This would be zip tied up and then promptly removed by our clean-up crew that follow behind the last runner.

Estimated Participants: 750   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Sat. 06/15/2019: 7 AM - 2 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 01/27/2019
The CSP Permit Application has been added and we will email the contact.

2. Date Submitted: 01/27/2019
The participant waivers have been added.

3. Date Submitted: 02/08/2019
We will also email CDOT regarding the full course but have included the latest map links below. To answer their other questions this is a run (and participants are required to follow the rules of the road). We have developed the course to utilize crosswalks and stoplights at intersections and street/highway crossings. Should specific crossings be of concern (for example the stoplight crossing at Highway 66 and Pace St. in Longmont) we will provide a volunteer to monitor and assist.

These links show the details of the RUNNER routes (note alternate routes are also provided where requested by a jurisdiction for potential construction etc. We would like these alternate routes to be reviewed also).
Leg 1 https://www.mapmyrun.com/routes/view/2033406406
Leg 2 https://www.mapmyrun.com/routes/view/2033408272
Leg 3 https://www.mapmyrun.com/routes/view/1970306567
Leg 4 https://www.mapmyrun.com/routes/view/1970306627
Leg 5 https://www.mapmyrun.com/routes/view/1970307485
Leg 5 Alt 1 https://www.mapmyrun.com/routes/view/2393967616
Leg 5 Alt 2 https://www.mapmyrun.com/routes/view/2394023143
Leg 6 https://www.mapmyrun.com/routes/view/2095868803
Leg 6 Alt 1 https://www.mapmyrun.com/routes/view/2393967694
Leg 7 https://www.mapmyrun.com/routes/view/1970311733
Leg 8 https://www.mapmyrun.com/routes/view/1970313533
Leg 9 https://www.mapmyrun.com/routes/view/1985290016
Leg 10 https://www.mapmyrun.com/routes/view/1970316278
Leg 10 Alt 1 https://www.mapmyrun.com/routes/view/2379769075/
Leg 11 https://www.mapmyrun.com/routes/view/1970316308
Leg 11 Alt 2 https://www.mapmyrun.com/routes/view/2385102355/
Leg 12 https://www.mapmyrun.com/routes/view/2096125387
Leg 12 Alt 2 https://www.mapmyrun.com/routes/view/2385102439/
Leg 12 Alt 3 https://www.mapmyrun.com/routes/view/2385105046/

We provide separate team support vehicle directions and those are provided below.
Leg 1 https://www.mapmyrun.com/routes/view/2253887338
Leg 2 https://www.mapmyrun.com/routes/view/2253907399
Leg 3 https://www.mapmyrun.com/routes/view/2253930928
Leg 4 https://www.mapmyrun.com/routes/view/2253939355
Leg 5 https://www.mapmyrun.com/routes/view/2253949789
Leg 5 Alt 1 https://www.mapmyrun.com/routes/view/2393978956
Leg 6 https://www.mapmyrun.com/routes/view/2253967261
Leg 6 Alt 1 https://www.mapmyrun.com/routes/view/2393978905
Leg 7 https://www.mapmyrun.com/routes/view/2253984418
Leg 8 https://www.mapmyrun.com/routes/view/2254000060
Leg 9 https://www.mapmyrun.com/routes/view/2254051765
Leg 10 https://www.mapmyrun.com/routes/view/2254068157
Leg 11 https://www.mapmyrun.com/routes/view/2254073326
Leg 12 https://www.mapmyrun.com/routes/view/2254084540

We will email Risk Management regarding the insurance requirements and will provide the specific COI approximately 4-6 weeks prior to the event with the required specific information.


4. Date Submitted: 02/08/2019
While we previously emailed the contacts below for City of Ft. Collins and City of Loveland, we wanted to provide the documentation related to the permits for those cities.

City of Loveland
ID: 3640 Event: Boulder Beer Chase
Status: APPLIED
Application Date: 12/23/2018 Event Date: 06/15/2019

City of Ft. Collins
Boulder Beer Chase Event Date: June 15, 2019
Jan 21, 2019 09:08:34 AM Jan Sawyer Event Administrator Application Status: Under Review
Jan 18, 2019 02:51:52 PM Erik Zeitlow Event Organizer Application Status: Submitted


5. Date Submitted: 02/11/2019
Based on discussions with Engineering, we would like to seek approval for both the original routing for Leg 5 and 6 AND the alternate routing should construction along Taft/Berthoud Parkway between CR16 and 287 require the reroute.

PRIMARY OPTION
Leg 5 https://www.mapmyrun.com/routes/view/1970307485
Leg 6 https://www.mapmyrun.com/routes/view/2095868803

ALTERNATE OPTION
Leg 5 Alt https://www.mapmyrun.com/routes/view/2393967616
Leg 6 Alternate https://www.mapmyrun.com/routes/view/2393967694

We also wanted to include the revised team support vehicle driving directions for these legs.

PRIMARY
Leg 5 (Driving) https://www.mapmyrun.com/routes/view/2253949789
Leg 6 (Driving) https://www.mapmyrun.com/routes/view/2253967261

ALTERNATE OPTION
Leg 5 (Driving) Alternate https://www.mapmyrun.com/routes/view/2393978956
Leg 6 (Driving) Alternate https://www.mapmyrun.com/routes/view/2393978905


6. Date Submitted: 02/14/2019
New course maps and site maps have been uploaded showing the alternate route to be used in event of construction.

7. Date Submitted: 03/03/2019
In discussions with the Town of Berthoud and the Sheriff's office, they have asked for a route adjustment for our preferred Leg 6 coming into Berthoud.

We've updated the map for Leg 6 Primary - https://www.mapmyrun.com/routes/view/2095868803 to reflect the change when heading south on Berthoud Parkway. Instead of going all the way down to Mountain Ave., they would like us to head east onto 10E (run on left), cross N CO Rd 15C and turn right (run on left), cross Mountain Ave and turn left (run on right) to City Star.

It appears that this will reduce the portions of our route through Larimer County and increase the portions within the Town of Berthoud.

I'll email Rusty McDaniel directly to also let him know as he has been involved in the routing changes.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments: Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2018 IFC, 503.1).

Special Events, Tents and Membrane Structures Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The BFPD has a policy which provides details for International Fire Code compliance and can be obtained at 275 Mountain Ave., Berthoud, CO.

Email Berthoud Fire

Building

Status: Approved

Comments:

Email Building

CDOT

Status: Approved

Comments:

Email CDOT

City of Fort Collins

Status: More Information Needed

Comments: The City of Fort Collins Special Event Permit application has been submitted and is under review.

Email City of Fort Collins

City of Loveland Permit Coordinator

Status: More Information Needed

Comments: Please apply for a Local Event Permit for the City of Loveland for the part of the route that will happen in our jurisdiction.

Email City of Loveland Permit Coordinator

Code Compliance

Status: Approved

Comments: n/a

Email Code Compliance

Colorado State Patrol

Status: Approved

Comments: Please contact the CSP Special Events Unit for a CSP Special Events application. Thank you. Captain Marone 01/19/19

https://www.colorado.gov/pacific/sites/default/files/Colorado%20State%20Patrol%20Special%20Event%20Application%20Instructions%202018.pdf

Email Colorado State Patrol

Engineering

Status: Approved

Comments: Larimer County Engineering has a project scheduled to reconstruct CR 17 from CR 16 south to Hwy 287.

Construction is currently schedule to begin in early summer and go until late fall 2019 or spring 2020.

Our current plan is to build the improvements under traffic but it will not be safe for a running race so while I can't give more specifics yet, I would recommend looking for a different route through that section.

Please contact me if you have questions

Rusty McDaniel
498-5730

2/14/19 - Thanks for providing the alternative routes in case CR 17 is under construction. These routes are acceptable to the engineering department

Email Engineering

Health

Status: Not Reviewed Yet

Comments:

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments: Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).

Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on the City of Loveland website under the Fire- Community Safety Division – Fire Prevention Bureau - Special Events, Tents and Membrane Structures

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments:

Email Parks & Open Lands

Planning

Status: Not Reviewed Yet

Comments:

Email Planning

Poudre Fire Authority

Status: Approved

Comments:

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: More Information Needed

Comments: Please provide a certificate of insurance with general liability limits no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as additional insured.

Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: NO Conflicts

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS