Special Event Permit Detail

Application Information

ID: 4530   Event: Boulder Beer Chase
Status:
Application Date: 12/27/2018    Event Date: 06/15/2019
Organization: Cascade Relays   Phone: 541-633-7174
Address: Po Box 1088
Contact 1 Name: Erik Zeitlow
Address: 6137 Holman St.
Arvada CO 80004
Email: Send email
Contact 2 Name: Scott Douglass
Address: Po Box 1088
Bend OR 97709
Email: Send email


Event Information

Permit Type(s): County Road & Private Land
Website: https://cascaderelays.com/
Location:
This event is a 6-person, 12-leg running relay that ultimately goes ~55 miles from Ft. Collins to Boulder. The portion that goes through Larimer County (excluding portions within Cities/Towns) is approximately 9 miles and consists of neighborhood sidewalks and bikepaths and road shoulders.

Please see attached maps for details.

S Shields St / N Taft Ave (~3 miles) between Fossil Creek Rd. and W 57th Ave (excluding portions within the Cities of Ft. Collins and Loveland).
S Taft Ave / Berthoud Parkway (~ 3 miles) between W CO Rd 16 and W CO Rd 8 / Mountain Ave. (excluding portions within the Town of Berthoud)
S CO Rd 15 / E County Line Rd / N 115th St (~ 3 miles) between E CO Rd 6c and CO 66

There is also a runner exchange point at Loveland Church of Christ 4100 S Taft Ave, Loveland, CO 80537 (parcel # 9535318911).

Description:
The purpose of the event is to promote and celebrate running and the NoCo craft brewery industry and help support local non-profit organizations through paid volunteer opportunities.

This is a 6-person, 12-leg relay where each leg is between ~3-6 miles. Each team has only 1 runner on the course at any point in time and teams are starting in 'waves' every 20-40 minutes in groups of 10-20. A total of 90-125 runners are expected to pass through Larimer County during a 5-6 hour period, but including inactive runners there will be 600-750 total participants.

No street/sidewalk/trail/path are closed for this race and all participants are to obey all traffic and pedestrian laws.

An overview of the entire course from Ft. Collins to Boulder is attached along with legs 3, 5, 6 and 7 which are in (or are partially in) Larimer County (excluding those portions full within a City/Town). Additionally, the site layout for the exchange location at Loveland Church of Christ is included. Note that volunteers will be available to assist with parking as needed.

More details of the RUNNER routes for these 4 legs are shown here:
Leg 3 - https://www.mapmyrun.com/routes/view/1970306567
(Note - this map does not reflect the planned use of the new Long View trail as an alternative to Shields)
Leg 5 - https://www.mapmyrun.com/routes/view/1970307485
Leg 6 - https://www.mapmyrun.com/routes/view/2095868803
Leg 7 - https://www.mapmyrun.com/routes/view/1970311733

The official race guide has been attached. The purpose of the guide is to provide participants with important information about the course as well as the rules and regulations of the relay.

Cascade Relays supplements the receptacles provided by the host of each exchange point by providing separate trash and recyclable containers at each exchange point and the event clean-up crew that follows behind the last runner collects these containers and disposes of them properly.

The race will occur in rain, shine, or snow! However, under certain severe weather conditions or natural disasters such as forest fires or flooding, we reserve the right to cancel the event. Conditions that may result in a race being cancelled include, but are not limited to: severe electrical storm, snowfall, tornadoes, smoke from nearby forest fires, etc.
If there is lightning at the start of the race we reserve the right to delay starts until the lightning clears. If you see lightning on the course after the race has started, get your runner off the road and into the support vehicle. Make a note of the time and the location where you exited the course. If lightning clears within 1 hour put your runner back on the road where they left and make a note of the time. If lightning persists longer than an hour, move ahead to the next exchange. For every hour of lightning you may move ahead one exchange.
Keep close track of where and when you left the course and where and when you returned to the course. At the end of the race we will have a form available for you to report these locations and times. We will then calculate your average pace and apply this pace to the segment of the course that you missed. In this way, we will adjust all overall race times.

Each relay team has a support vehicle that generally leap-frogs their runner from exchange to exchange (~3 - 6 miles apart) and are expected to get their runner off the course and into their support vehicle should weather conditions require.
Typically communication is with team captains who have provided an email and alternative contact information. In the case of cancellation a full email blast along with social media posts would occur.

Popup tents may be used by the vendors at Loveland Church of Christ along with portable toilets. Vendors may just provide samples but may also sell items.

We would like to understand if any special permits are required to place temporary directional signage (see attached for representation of size etc.). This would be zip tied up and then promptly removed by our clean-up crew that follow behind the last runner.

Estimated Participants: 750   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Sat. 06/15/2019: 7 AM - 2 PM

Attachments:

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Not Reviewed Yet

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Building

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CDOT

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City of Fort Collins

Status: Not Reviewed Yet

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City of Loveland Permit Coordinator

Status: Not Reviewed Yet

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Code Compliance

Status: Approved

Comments: n/a

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Colorado State Patrol

Status: Not Reviewed Yet

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Engineering

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Health

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Larimer County Emergency Management

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Loveland Fire

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Parks & Open Lands

Status: Approved

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Planning

Status: Not Reviewed Yet

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Poudre Fire Authority

Status: Not Reviewed Yet

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Poudre Valley Hospital

Status: Approved

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Risk Management

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Road & Bridge

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Sheriff

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Thompson Valley EMS

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