Special Event Permit Detail
Application InformationID: 4523 Event: Blue Sky Trail Marathon
Application Date: 11/30/2018 Event Date: 10/19/2019
Organization: Gnar Runners Phone:
Event InformationPermit Type(s): Parks and Open Spaces
Type of Event: Other
Devil's Backbone Open Space,Horsetooth Mountain Open Space
The Blue Sky Marathon trail race will start and finish at the Blue Sky Trailhead. The marathon race will start at 7am and the official course cut off will be at 4pm. Volunteers will arrive early by 5am to direct runners to the correct parking area at the marina lot. A full course sweep and trailhead cleanup will be completed by approximately 4:30-5:00pm.
An equipment trailer may be dropped off at the trailhead on Friday and will be removed
end of day after the event. Port-o-johns and additional trash/recycling will be delivered Friday and picked up on Monday.
Parking & Traffic Control
Volunteers will be stationed at the entrance of the Blue Sky trailhead to direct parking and to prevent runners or spectators from parking along the main road. Traffic cones will be placed along the white line on 38E before and after the Blue Sky trailhead to provide additional protection to our traffic volunteers at the gate. Signage will be placed on 38E to indicate when the Blue Sky trailhead is full and to direct vehicles to park at the Marina off of Shoreline drive. To encourage carpooling, limited parking spaces at the Blue Sky trailhead will be offered to runners arriving with a full carpool. All other participants will park in the marina lot off of Shoreline Dr. Runner/spectator drop off will be off of Shoreline drive at the turn out by the fire station to avoid any vehicles stopping at the trailhead gate on 38E. A race-day parking pass will be handed out to each participant as they arrive race morning. Family or spectators arriving later will be required to purchase their own park pass.
Detailed maps are available on the race website and can be provided via email or attachment if needed. The marathon route will start from the Blue Sky Trailhead and will go north into Horsetooth Mountain park to complete a loop up Towers, north around Herrington, Carey Springs, and then south around Herrington and Stout and back down Towers.
After returning to the Blue Sky Trailhead, runners will continue south on the Blue Sky Trail, over Indian Summer, and into Devil's Backbone. Runners will go through the Laughing Horse and Hunter loops and will return the same way back over Indian Summer and up the Blue Sky trail to the finish.
Aid stations will be set up at the Towers/Herrington junction, Blue Sky trailhead, the north junction of Indian Summer and Blue Sky, and the south end of the access road at the junction of the Blue Sky trail. Additional course marshals will be stationed at the end of the Hunter loop.
A crossing guard volunteer will be stationed on Shoreline drive to assist runners crossing the road to and from the Soderberg trailhead.
Safety and Communications
To ensure that we can keep track of all runners on course, participants are required to check in before the race start. Aid stations will track all race numbers at each check point. Runners who drop out of the race are required to notify the closest aid station captain. Volunteers will start a final course sweep once the last runner is checked through each station.
Ham radio volunteers will be stationed at the aid stations, the Hunter loop turn around point, and start/finish for direct communication during the race.
A Poudre Valley Ambulance team will be stationed at the Start/Finish area.
A Larimer Ranger/EMT will be stationed in the Indian Summer area.
In case of an emergency, aid station captains will be instructed to contact the ranger on duty immediately to let them facilitate any necessary emergency response. Ham radio volunteers will be available to relay emergency messages to the Start/Finish. If a ranger is not immediately available, our volunteers can simply call 911 to have dispatch connect directly to the right person on duty.
A dedicated volunteer shuttle vehicle will be assigned to shuttle non-emergency runner drop outs from the Indian Summer aid stations back to the Blue Sky Trailhead finish area.
Water / Food
Water will be obtained from the available drinking water pumps at the park. Food and drink at the aid stations and start/finish area will be donated by local businesses or purchased directly from grocery stores. Post race food preparation will be handled by one of our non-profit partners. Canned beer will be donated by New Belgium and will be handed out only to runners over the age of 21. Participants over 21 will receive 1 drink ticket. Our non-profit BBQ team will check IDs.
One week prior to the event, signs will be posted at the Blue Sky, Soderberg, Devil's Backbone, and Coyote Ridge trailheads announcing the event.
Trash / Toilets
We will have 5 additional port-o-pots at the start/finish area and 1 port-a-pot placed at the south Indian Summer aid station. Additional trash and recycling containers will be set up at the start/finish area.
Port-o-pots and trash/recycling bins will be dropped off on Friday before the event and will be picked up on Monday after the event.
Insurance certificates will be provided after our annual policy is renewed around December or January.
Estimated Participants: 350 Estimated Spectators: 0
Food / Alcohol:
Food is being served: CATERED
Alcohol IS being served.
Sat. 10/19/2019: 5:30 AM - 4:00 PM
Additional Information Submitted by Applicant1. Date Submitted: 11/30/2018
Course Map attached.
2. Date Submitted: 12/17/2018
Updated course map attached. Online, interactive version available here: https://caltopo.com/m/5VKG
The route has one road crossing at Shoreline Dr which will be marshaled by race staff. The remainder of the course is on County Trails.
3. Date Submitted: 12/21/2018
Two course maps submitted: North Section in Horsetooth Mountain Park with Shorline Dr road crossing and South Section on Blue Sky, Indian Summer, Devil's Backbone trails.
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Status: ApprovedComments: N/A
County Clerk and Recorder
Status: More Information NeededComments: We have received notice of your Land Use special event permit application that indicates that you intend to serve alcohol at your event. A special event liquor permit application must be submitted to the Clerk and Recorders office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.
Status: Not Reviewed YetComments:
Larimer County Emergency Management
Status: More Information NeededComments: Hello, please verify access to 911 is available as listed - the Devils Backbone trail has poor cell phone reception.
1. Will an all-terrain vehicle be available for the Devils Backbone trail area? This area may not be accessible by a ranger in a pick up. LFRA has had to send an ATV to this area several times for people injured on the hiking trail.
2. Is TVEMS the transport ambulance from the south end of the Devils Backbone trail? If so, are they aware of the need and on site?
Parks & Open Lands
Poudre Fire Authority
Poudre Valley Hospital
Status: More Information NeededComments: Please provide:
1. A certificate of insurance with general liability limits no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as additional insured.
2. A copy of the participant waiver.
Road & Bridge
Status: ApprovedComments: No Conflicts
Thompson Valley EMS