Special Event Permit Detail

Application Information

ID: 4522   Event: Carter Lake Crossing
Application Date: 11/26/2018    Event Date: 07/20/2019
Organization: MT Exile Productions, LLC   Phone: 406-461-2757
Address: 4956 Knox Ct
Contact 1 Name: Robert Kingery
Address: 4956 KNOX COURT
Email: Send email
Contact 2 Name: Pareesa A Kingery
Address: 4956 Knox Ct
Denver CO 80221
Email: Send email

Event Information

Permit Type(s): Parks and Open Spaces
Website: https://mountainswimseries.com/events/carter-lake-crossing
Type of Event: Other
Carter Lake

The Carter Lake Crossing will be a swim event on July 20, 2019 from 7:00 AM to 9:30 AM (there is a 2.5 hour cut-off). The swim will begin at the north side of the lake and go to the south end of the lake, following the west shore. This is the 5th consecutive year that this swim has been hosted at Carter Lake. Registrants will park near the south boat ramp and will be bussed to the north end of the lake prior to the start of the swim. Buoys will be set up the evening before and clean-up will be completed by noon.

Impacts to the lake will be temporary with minor impacts on lake access (public boats will not be allowed west of the buoy line). There will also be minor noise impacts on the south shore campground due to bus loading, parking and registration. Announcing will be limited prior to the first swimmer exiting the water at the south boat ramp. This is anticipated to be approximately at 8:00 AM.

There will be no significant cultural or environmental impacts. Regulations and ordinances will be adhered to and the Park Rangers will be coordinated with closely. They have provided on-the water support as part of the safety plan for the last several years.

Temporary restroom facilities will be dropped off at both the north pines boat ramp as well as at the south boat ramp for event users to take advantage of. There will therefore be limited to no impact on park restroom facilities.

Volunteers, Larimer County Dive and Rescue Team, Rapid Response and the Park Rangers will assist in providing on-the water support to the swimmers and the race. Emergency personnel will be on call via the Park Ranger's radios if needed. Paramedics and EMTs will also be on-site in the event of an emergency. An emergency response and communication plan will be developed and disseminated prior to the event.

A 20 foot wide emergency access path to both the North Shore Boat Ramp and the South Shore Boat Ramp will be provided and maintained.

There will not be a tent over 700 square feet in size.

Food and warm water will be distributed for free on site. Food will be limited to small breakfast items such as bagels, fruit, cookies, coffee, tea etc. There will not be cooked food on-site.

Estimated Participants: 200   Estimated Spectators: 20

Food / Alcohol:
  Food is being served: PACKAGED
 Alcohol is NOT being Served

   Sat. 07/20/2019: 5 AM - 12 PM


Additional Information Submitted by Applicant

1. Date Submitted: 11/26/2018
Please see attached for a Draft Liability Waiver

2. Date Submitted: 03/20/2019
Please see attached for Certificates of Insurance.

3. Date Submitted: 03/20/2019
Please see attached for Certificates of Insurance.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved


Email Building

Code Compliance

Status: Approved

Comments: N/A

Email Code Compliance


Status: Approved


Email Engineering


Status: Approved

Comments: It is understood that post-event food will be limited to bagels, fruit and beverages. It is recommended to supply rind fruit that does not require washing or prewashed and cut fruit from an approved source like a grocery store or restaurant.

In addition to temporary restrooms, please include trash receptacles for waste at the restrooms and the post-race food area.

Email Health

Larimer County Emergency Management

Status: Approved

Comments: Monitor weather prior to and during the event.

Email Larimer County Emergency Management

Loveland Fire

Status: Approved


Email Loveland Fire

Parks & Open Lands

Status: Approved


Email Parks & Open Lands

Risk Management

Status: Approved

Comments: *COI received via email

Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge


Status: Approved


Email Sheriff

Final Disposition


Hi Robert and Pareesa,

Congratulations! Your special event permit application has been approved.

Please print the permit and have it available for the duration of the event.

Have fun!