Special Event Permit Detail

Application Information

ID: 4512   Event: Sleep When You're Dead Multi Sport Challenge
Status:
Application Date: 10/30/2018    Event Date: 10/19/2019   Thru: 10/20/2019
Organization: Never Summer Race Productions   Phone: 970-980-1343
Address: 325 Marmot Point, Lafayette, CO 80026
Contact 1 Name: Katie Ferrington
Address: 325 Marmot Pt
Lafayette CO 80026
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): Parks and Open Spaces
Website: https://www.myjourneyracing.com
Type of Event: Other
Location:
Devil's Backbone Open Space,Horsetooth Reservoir,Horsetooth Mountain Open Space

Description:
Summary: The first annual Sleep When You’re Dead Multi Sport Challenge will be an exciting and fun Halloween themed night time race that involves mountain biking, trekking, special challenges, team work, and navigation map and compass. Racers can expect 10-12 hours of thrilling single track riding and trail running/trekking, spooky surprises, and challenging and strategic navigation and route choosing an unmarked course with using only a traditional compass and topographic map.

Overview: Racers on teams of 2, 3, or 4 will meet at Horsetooh Mountain Open Space the evening of October 19th for race check in from 6:00-8:00pm and the pre-race meeting at 8:30pm. Upon check in, teams will be receiving (and seeing for the first time) maps with checkpoints plotted, the rules of travel, and will start preparing gear and gear bins for race time. At 8:30pm the meeting will cover the overall course overview and answer any questions teams have regarding the event.

TBD: there may be a gear or bike drop that teams must do before the start of the race.

Race Start/Leg 1: The race will begin at 9:00pm at Horsetooth Mountain Open Space parking lot with an out and back leg 1 of the race on bike. Teams will begin by riding east along CR 38E and will then enter into Devil’s Backbone Open Space and ride on the Blue Sky Trail to Devil’s Backbone trail retrieving checkpoints in any order. Teams will then return back via CR 38E to the Horsetooth Mtn Open Space parking lot (same as race start). The approximate distance for leg 1 is 13-15 miles.

Leg 2: Teams will arrive back to the race start and transition from bike to foot. They will then proceed as a team on foot to retrieve checkpoints located along trails such as Horsetooth Falls Trail, Horsetooth Rock Trail, Adra Culver Trail, Westridge Trail, and Spring Creek Trail. Checkpoints will be placed throughout the open space and teams must come up with strategic route choices and navigate the trail system. During this trek, teams will need to make their way over to either Dixon Cove or Inlet Bay (TBD) for a special raft building team challenge. In order to complete the special challenge and retrieve the checkpoint located on a buoy, teams must build a raft using materials provided by race volunteer (noodles, floaties, etc). 2 people from each team must then get on the raft and paddle (using paddles and PFD provided by race volunteer) a short distance to retrieve a checkpoint in the water. This will not be a long paddle and will be weather dependent. After completing the challenge, teams will proceed on foot back to the race start/transition area at Horsetooth Mtn Open Space parking lot. Total approximate distance for this section 10-15 miles. Some checkpoints may be made optional to allow slower teams to skip sections.

Leg 3: Teams will arrive back to the race start and transition from foot to bike. They will then proceed as a team on bike back onto trails within Horsetooth Mountain Open Space and Lory State Park. Teams will be instructed that they are not to enter Lory State Park until 5am (park open hours). During this section, teams will retrieve checkpoints in any order along trails such as South Ridge Trail, Wathen Trail, Herrington Trail, Logger Trail, Mill Creek Trail, Timber Trail, West Valley Trail, East Valley Trail, South Valley Loop Trail, and Spring Creek Trail. The course is unmarked, so teams must strategize and route choose to find the most efficient and fastest route from checkpoint to checkpoint. Along the way, teams may opt to drop bikes and proceed on foot to a checkpoint along trails to points such as Arthur’s Rock and Overlook Trail. There may once again be optional checkpoints to allow slower teams to skip a section and shorten the course. Once teams retrieve all possible checkpoints, they will the ride to the finish of the race back at the parking lot area where the race started.

TBD: there may be a ropes section along leg 3 of the race at either Arthur’s Rock or the east side of the reservoir at Torture Chamber Rock.

The finish line will be at the parking area of Horsetooth Mountain.

The race cut off time will be 9:00am on October 20th, 2019.

Estimated Participants: 80   Estimated Spectators: 2

Food / Alcohol:
  Food is being served: PACKAGED
 Alcohol IS being served.

Hours:
   Sat. 10/19/2019: 9:00 PM - 11:59 PM
   Sun. 10/20/2019: 12:00 AM - 9:00 AM

Attachments:

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments: No temporary structures noted requiring building permits.

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Code Compliance

Status: Approved

Comments: N/A

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County Clerk and Recorder

Status: Not Reviewed Yet

Comments: We have received notice of your Land Use special event permit application that indicates that you intend to serve alcohol at your event. A special event liquor permit application must be submitted to the Clerk and Recorders office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.

Thank you.

Nancy

Email County Clerk and Recorder

Health

Status: Not Reviewed Yet

Comments:

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Larimer County Emergency Management

Status: Approved

Comments:

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Parks & Open Lands

Status: Denied

Comments: Event is Denied as it is not compatible with our mission. Thank you.
Stephen Gibson
District Manager.

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Poudre Fire Authority

Status: Approved

Comments:

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Poudre Valley Hospital

Status: Approved

Comments:

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Risk Management

Status: More Information Needed

Comments: Please provide:
1. A certificate of insurance with general liability limits no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as additional insured.
2. A copy of the participant waiver.
Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

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Sheriff

Status: Not Reviewed Yet

Comments:

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