Special Event Permit Detail

Application Information

ID: 4503   Event: Wild West Relay
Status:
Application Date: 10/16/2018    Event Date: 08/02/2019
Organization: Timberline Events LLC   Phone: 303-800-5353
Address: PO Box 2213; Englewood, CO 80150
Contact 1 Name: Paul Vanderheiden
Address: PO Box 2213
Englewood CO 80150
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): County Road
Website: https://www.rltrelays.com
Location:
The Wild West Relay will start at the Budweiser Tour Center. The route will go through the rural area north of Fort Collins on County Roads, eventually using CR 80 to US 287. Runners will turn south for a very short stretch on US 287 to Livermore and will then turn west on Red Feather Lakes Rd. Runners will continue west on Deadmans Road to Laramie River Rd where they'll turn north to the Wyoming border.

Description:
A running relay road race is a team-oriented event. There are two types of teams: a 12-runners/team configuration (the vast majority), or an Ultra team, which consists of 6-runners. The twelve-runner teams will have two vehicles and each athlete runs three legs on a rotational basis. The Ultra teams will have one vehicle and each runner will run only one leg. The total distance of the race is approximately 200-miles.

Participants will be spread out, running in single file on the shoulders of the road. Each team’s support van will be leap-frogging their runner, stopping at the designated runner exchange locations to pick up and drop them off.

Teams, depending on their pace, will be out on the course anywhere from 18 to 38 hours. Teams will start in waves - the slowest teams will start at 5:00 AM, while the latest elite teams would start is 12:00 PM. The time between waves will vary between 20 and 30 minutes. The size of each wave will be capped at 10 so as to spread out the teams on the course.

Occasionally, there are solo runners that attempt the distance. In the past, they have started on Thursday, the day before everyone else. I've also on occasion had a few ultra teams of 2 or 3 runners that have requested an earlier than 5 AM start time, and I've accommodated them.

Team are limited to two vehicles (Ultra teams one). Motor homes, buses, campers, trailers etc. are prohibited. Teams use SUV’s, 15-passenger vans, and mini-vans for their vehicles. Bicycles (except as support at night) and pets on the course will not be permitted. Vans take turns being the “active” and the “inactive” van. The “active” van is the vehicle where the runners are currently running on the course from one exchange point to the next; the “inactive” van has the runners who are eating, resting, and positioning themselves at the next major exchange (exchanges 6, 12, 18, 24, 30) where the two vans switch roles.

Traffic Control Plan Runner traffic should not be a problem while the race is in progress as no closures are requested or needed. Runners run on the shoulders of the road and are instructed to follow Colorado pedestrian laws. “Caution – Runners on Road” signs will be posted more heavily on the busier sections of the route. The sections determined to fit this criteria are: Hwy 1 from County Rd 58 to County Rd 62 Hwy 287 from County Road 80 to Red Feather Lakes Rd. Red Feather Lakes Rd from Hwy. 287 to intersection with Manhattan Rd Deadman Rd from Manhattan Rd to Laramie River Rd but not as extensively US 40 from the intersection of Hwy 14 over Rabbit Ears Pass to the outskirts of Steamboat Springs. Also, each van will be required to have a “Caution – Runners on Road” (minimum size of 17” x 22”) attached to the rear of it.

Vans and runners will be instructed to follow all State vehicle and pedestrian laws.

I will have insurance information for you after the first of the year as that is when it can be processed.

Estimated Participants: 1000   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Fri. 08/02/2019: 5 AM - 11:59 PM

Attachments:

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments:

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CDOT

Status: Not Reviewed Yet

Comments:

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Code Compliance

Status: Approved

Comments: N/A

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Colorado State Patrol

Status: Not Reviewed Yet

Comments:

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Engineering

Status: Approved

Comments: Paul - Per our phone conversation please email me at rmcdaniel@larimer.org or call me at 970-498-5730 in early to mid July for an update on our project status at CR 70/CR 17 and the culvert replacement project on CR 74E (Redfeather Lakes Rd)

Thanks

Rusty

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Health

Status: Not Reviewed Yet

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Larimer County Emergency Management

Status: Approved

Comments:

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Livermore Fire Protection District

Status: Approved

Comments:

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Parks & Open Lands

Status: Approved

Comments:

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Poudre Canyon Fire District

Status: Approved

Comments:

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Poudre Valley Hospital

Status: Approved

Comments:

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Risk Management

Status: More Information Needed

Comments: Please provide a certificate of insurance with general liability limit no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as additional insured.
Thank you.

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Road & Bridge

Status: Approved

Comments: We do have planned maintenance along the proposed route(s). The dates for these activities have not been set as of yet but will be at a later date. We are unable to guarantee that participants will entirely avoid traversing surfaces that have recently been treated. At the time of the event, portions of the route(s) may traverse roads that have recently received repairs or surface maintenance. The surface maintenance techniques may include asphalt overlay, chip seal and seal coat. For purposes of coordination, the event coordinator must contact Rick Johnson,Paved Roads Manager at 970-498-5671. thirty days prior to the event. We will coordinate our work in the area as best we can, yet no guarantees can be made. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

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Sheriff

Status: Not Reviewed Yet

Comments:

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Windsor-Severance Fire District

Status: Not Reviewed Yet

Comments:

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