Special Event Permit Detail

Application Information

ID: 3501   Event: ToyDrop 1/2 Marathon
Application Date: 10/04/2018    Event Date: 12/15/2018
Organization: Sweetheart City Racing   Phone: 9702159642
Address: PO Box 374 Loveland CO 80539
Contact 1 Name: Sara McWatters
Address: PO Box 374
Loveland CO 80539
Email: Send email
Contact 2 Name: Shane McWatters
Address: PO Box 374
Loveland CO 80539
Email: Send email

Event Information

Permit Type(s): County Road
Website: http://www.sweetheartcityracing.com
County Rd 11c- 2.1miles south to 37th St

We are wanting to add a 1/2 marathon route to the ToyDrop 10K. This race benefits the Santa Cops of Larimer County. This is a foot race/event and will not close any roads.

We are wanting to cone the bike path/shoulder heading southbound towards 37th St.

Estimated Participants: 50   Estimated Spectators: 5

Food / Alcohol:
  Food is being served: PACKAGED
 Alcohol is NOT being Served

   Sat. 12/15/2018: 8:30 AM - 10:30 AM


Additional Information Submitted by Applicant

1. Date Submitted: 10/17/2018
Attached is the waiver front and back

2. Date Submitted: 10/19/2018
Updated Heavy Half MHT

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved


Email Building


Status: Approved


Email CDOT

Code Compliance

Status: Approved

Comments: N/A

Email Code Compliance

Colorado State Patrol

Status: Approved


Email Colorado State Patrol


Status: Approved

Comments: The revised route looks good to us - thank you

Email Engineering


Status: Approved

Comments: Information was not provided for food service at aid stations or post-race. Please limit food and beverage to commercially prepared food items which do not require a Colorado Retail Food License such as:
=commercially prepared and individually packaged foods and beverages that do not require refrigeration; examples include packaged power bars, gels, bottled water/beverages.
=hot coffee, tea, energy drink mixes, other instant hot or cold beverages.
=Water (or as an ingredient for a beverage) must be from a treated public water supply which is transported and dispensed in clean containers designed for potable water service.
=bagels, muffins, or pastries that are commercially prepared and do not require refrigeration.
=whole uncut produce

If a post-race meal is provided, it must be prepared by a licensed caterer, food truck(s), or other licensed food vendor. Food cannot be prepared for event participants without a Colorado Retail Food license unless prepared by a nonprofit operating from Larimer County.

Information was not provided on restrooms. Adequate portable toilets need to be provided at the start and finish areas, and as necessary at aid stations throughout the race course.

Trash receptacles shall also be provided at restrooms ad aid stations.

Thank you!

Email Health

Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments: Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).

Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on the City of Loveland website under the Fire- Community Safety Division – Fire Prevention Bureau - Special Events, Tents and Membrane Structures

Email Loveland Fire

Parks & Open Lands

Status: Approved


Email Parks & Open Lands

Risk Management

Status: Approved


Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge


Status: Approved


Email Sheriff

Thompson Valley EMS

Status: Approved


Email Thompson Valley EMS

Final Disposition


Hi Sara and Shane,

Congratulations! You special event permit application has been approved.

Please print the permit and have it available for the duration of the event.

Good Luck!