Special Event Permit Detail

Application Information

ID: 3497   Event: Druids & Dragons Con 2019
Status:
Application Date: 10/01/2018    Event Date: 07/11/2019   Thru: 07/15/2019
Organization: Endicott Events, LLC   Phone:
Address:
Contact 1 Name: James Endicott
Address: 5115 Williams Fork Trail apt 102
Boulder CO 80301
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): Parks and Open Spaces
Website: https://tabletop.events/conventions/druids-dragons-con-2019
Type of Event: Other
Location:
Carter Lake

Description:
Druids & Dragons Con is a gaming convention set at a campsite in Larimer County. We get a bunch of adjoining campsites to run games of Dungeons & Dragons in tents and RVs. This encourages some cross pollination of people who enjoy camping but don't play many D&D games with people who really love playing D&D but don't camp as much. One trend we noticed last year was that there was also some appeal among people who used the event to double as a family vacation where they only played some D&D and spent the rest of the time cooking marshmallows, going for walks, and just generally spending time outside. This would be our third year running the event that we keep growing to account for all the positive feedback we have received.

What we would need for this to be a successful third year is to rent a number of campsites in Eagle Campground of Carter Lake. Based on demand, we want a slightly different configuration of campsites than previous years since it is so much more popular on some days than others. We would like the following campsites on the following days
* E15-18: Thursday afternoon through Monday morning
* E13-14 & E19-20: Thursday afternoon through Sunday morning
* E11-12 & E20-E22: Friday afternoon through Sunday morning
* E6-E10: Saturday afternoon through Sunday morning

F. We have purchased insurance and attached the relevant forms.
G. We agree to pay the relevant fees which we estimate to be around $25 for the application and $1,173.75 for campsite reservations
I. We did not have any medical problems or sanitation related problems last year after moving to Carter Lake which has better bathroom facilities.
N. A web link has been created.
P. James Endicott is the contact person for the event.
Q. Most of the campsites requested have reliable cellular phone and internet service based on our experience during the last event. We do not expect that to get worse.
S. We consent to allow a photographer to take pictures for use by Larimer County.


Estimated Participants: 90   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Thu. 07/11/2019: 1:00 PM - 11:59 PM
   Fri. 07/12/2019: 12:00 AM - 11:59 PM
   Sat. 07/13/2019: 12:00 AM - 11:59 PM
   Sun. 07/14/2019: 12:00 AM - 11:59 PM
   Mon. 07/15/2019: 12:00 AM - 11:00 AM

Attachments:

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Health

Status: Not Reviewed Yet

Comments:

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Larimer County Emergency Management

Status: Approved

Comments:

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Loveland Fire

Status: More Information Needed

Comments: Hello, please attach a copy of the emergency plan for the event. If you need assistance please contact Ned Sparks 970 962 2488

Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).

Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on the City of Loveland website under the Fire- Community Safety Division – Fire Prevention Bureau - Special Events, Tents and Membrane Structures

Email Loveland Fire

Parks & Open Lands

Status: More Information Needed

Comments:

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Risk Management

Status: Approved

Comments:

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Sheriff

Status: Approved

Comments: No issues from the SO, I defer to the Parks department.

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Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS