Advisory Council Meeting

May 12, 2011


Held at 2573 Midpoint Drive, Ste. 108

Fort Collins, Colorado  80525


Members Present:

Jay Adams

David Born

Melissa Buckskin


Helen Davis

Carolyn Funk

Marcy Greenslit


Howard Hay

Mary Shultz

Earl Stevens


Bob Tholl

Stan Ulrich

Sharon Zamora





Members Absent :

Nancy Arthur

Peggy Bowers

Judy Jones


Randy Mergler

Ellen Pihlstrom

Bill Prather


Debbie Tellez







Staff Present:

Tina Barker

Tina Corrigan-Hugo

Ruth Long


Katy Mason

Lynette McGowan

Linda Rumney


Laura Sutherlin







Guests Present:

Elaine Boni

Todd Coffey

Cathy Henderson


Leighanna Konetski

Cherrie Thornton



Marcy Greenslit called the meeting to order at 1:35 p.m.


In the announcements, Helen Davis stated that she was the chair for only one year and not two years.  Minutes stand as corrected. 


Marcy Greenslit reported that the Executive Committee is continuing to review the site visit reports.


Ruth Long reported that the Request for Proposals (RFPs) were sent to providers on April 30.  The deadline to submit the proposals is June 3.  A meeting to discuss them is scheduled on June 15.  Once the decisions have been made, the contracts will be sent out before July 1.  Our funding contract has been received from the State Unit on Aging and is a little higher than it was last year. 


Laura Sutherlin’s last day is June 3.  Linda Rumney will replace Laura in her position as ARCH Program Coordinator.  OOA is now looking for an assistant ombudsman to replace Linda.  Hopefully an applicant will be selected before the next meeting.  Ruth announced that Katy Mason has received a quarterly employee award for her work on the Senior Tax Work-off Program.


Ruth distributed a copy of the organizational chart for the Aging and Adult Services at the State Department of Human Services.  On the back is an organizational chart of the personnel associated with the Older American’s Act. 


Staff Reports

Linda Rumney reported that Jenna Dowd finished her internship last week.


Tina Barker distributed a copy of the Ombudsman annual report from the Legal Center.  The report enumerated all the legal and ombudsman services rendered throughout the state.  Tina pointed out that the numbers of investigations and complaints are declining.  She doesn’t understand why the numbers are decreasing.  The ombudsmen are responsible for visiting approximately 44 facilities throughout Larimer County.


Laura Sutherlin stated that this will be her last meeting.  She is busy working on loose ends and making sure that Linda has all the information she needs to make an easy transition. 


Katy Mason read the application for the senior citizen award of the Human Relations Commission for Mary Shultz.  Katy announced that Ellen Long died this week.  Mary Shultz and Stan Ulrich attended the services.  Ellen was an amazing advocate for older adults. 


The Biography for Lynette McGowan was postponed for another meeting.

OFFICE ON AGING PARTNER PRESENTATION:  State Unit on Aging (SUA), Todd Coffey and Leighanna Konetski

Todd Coffey explained that the bulk of our funding comes from the Older Americans Act.  He stated that we are currently in the process of re-authorization of the Older Americans Act.  He added that there is a lot of feedback about states wanting to have more flexibility on how AAA’s can spend the money.  The nutrition program probably won’t change in the area of nutrient content (the requirement of including 1/3 of the dietary guidelines for Americans). 


Leighanna stated that menus must be prepared with a certain amount of nutrients.  A few years ago, she developed a menu library which now has been transferred into a software program that can analyze menus.  The state allows for local nutrition programs to come up with their own menus to allow local lunches to be culturally acceptable to the attendees.  The meals must follow many strict guidelines, such as temperature control.  Cold food must be below 40 degrees and hot food must be above 140 degrees.  The food must be consumed within four hours or be safely stored.  All these controls are for food safety.  In answering the question about attendees taking food home from congregate sites, Leighanna said that the government offers two distinct nutrition programs, home delivered and congregate.  Congregate meals must be consumed onsite.  Leighanna stressed that congregate meals are very important because they also provide social interaction. 


A council member questioned why leftovers cannot be taken home.  Leighanna answered that we do allow people to take home leftovers that are packaged, such as milk and whole fruit, but the state cannot condone people taking home a portion of the meal because it cannot be guaranteed to be safe.  Nutrition sites are not restaurants.  She understands that the majority of consumers would take care of the food properly, but a small number of them may forget to refrigerate the leftovers and later eat contaminated food and get sick.  The program needs a standard policy.  Older adults are much more susceptible to food-born illnesses, so the bar is raised for the population that is being served.  She added that she would rather err on the side of caution.  A council member asked about writing down the date and time on the food container to let the attendees know when they need to eat it.  Leighanna explained that the nutrition programs operate under the food service regulations which are already being stretched with the four-hour rule.  There is too large of a liability at stake.  The bottom line is that these are federally funded programs, she added, and we have consistently stated that food programs do not allow leftovers. 


Someone commented about costs.  Ruth noted that we have a few providers that are running out of money with two months left on our contract.  As a whole, we are serving more people and donations are down.  What can we do about costs?  Lieghanna stated that we look for friendly ways to get donations.  The bottom line is that consumers cannot be denied if they refuse to donate.  Lieghanna stated that a lot of people think that the requested donation amount is the cost of the meal.  Maybe providers should tell people what the actual cost of the meal really is.  The best way to encourage donations is through education.  Remind people that donations are invested back into the program. 


Leighanna stated that we are seeing an increase in the home delivered meals program and a decrease in the congregate meal program.  Some reasons could be that the younger population is working longer, and the older population is being institutionalized.  The home delivered meal program serves the most vulnerable population. 


Todd stated that the best way to make changes is to contact the people who are responsible for the Older Americans Acts’ re-authorization.  Re-authorization happens every five years and that is the time when the law is opened up for review. 



Fort Collins Senior Advisory Board Report (SAB)

Cherrie Thornton stated that the annual art show opened on May 1.  Transportation continues to be an ongoing issue.  The SAB had a presentation about electric-assisted bicycles (E-bikes). 


Loveland Senior Advisory Board (SAB)

Earl Stevens reported that the SAB is working on the format of the next Loveland conference.  Earl also discussed the Aeronautical Clean Energy technologies (ACE) program. 


Foundation on Aging (FOA)

Mary Shultz reported that the FOA treasurer is moving to California, but they do have a new member who is a CPA and will be their new treasurer.  The FOA committees are working on their individual mission statements.  Mary stated that their emergency fund requests are starting to increase.


Larimer County Commissioner

No report given.


Human Relations Commission 

Elaine Boni thanked the council for the two nominations for the HRA Awards. 


Community Outreach & Education Committee

Mary Shultz reported that the Committee had a PVH Community Case Manager speak to their committee.  This is part of their outreach to the medical community. 


Media & Public Relations Committee

Bob Tholl reported that the Committee is working on sponsoring a media breakfast to be held in July and a feasibility study on the Office on Aging being on Facebook.


Planning, Funding & Partnership Development Committee

Melissa Buckskin reported that the Committee agreed to change the name to Grantee Management & Evaluation Committee.  The new Committee will concentrate on providing input and oversight regarding the management of our contracted services.


Public Policy & Advocacy Committee

Stan Ulrich reported that the Committee will discuss the housing survey at their next meeting.  They will also be working on forming a plan on how to handle complaints from housing residents. 



The council members will be voting on the chair and vice-chair positions at the next meeting.


The Bridging the Gap Networking Event is set for September 14 at the Marriot in Fort Collins. 



Marcy adjourned the meeting at 3:32.