7:00 p.m.  November 18, 2009

Ft. Collins Room

Public Comment: 

§  None

Meeting called to order at 7:01 p.m. by:

               Mike Adams, Chairman 

Approval of September (October meeting cancelled due to bad weather) meeting minutes made by:

Motion to approve September meeting minutes made by:

Steve Humann

                                     Seconded by:

Pat Young

                                      Motion to approve September meeting minutes voted on and passed.


§        None


§      Queen’s

o  Discussed plans for queens ball.  Ball will be held at the Embassy Suites in March or April.  Theme is “Cowboys & Cowgirls of the Silver Screen”.

o  Past activities:  Corn Roast Festival, Colorado State Fair Parade, CAFS Conference (very  informative)

o  Upcoming activities:  Presentation at Loveland High, Parade of Lights in Estes Park, National Western Stock  Show (help with stick horse races).

o  Suggested that the Royalty work on participating in next year’s Veterans Day Parade

o  Obtaining magnet signs for the horse trailer :  Sign will include dates for 2010 Larimer County Fair

§  Ovations

o  No report

Chairman’s Topics – Mike Adams

§  Reminded everyone of the upcoming Dec. 14th “End of Year” Celebration and explained  that the invitation list includes everyone who helped make the 2009 Fair so successful.

Committee Reports:

§  Pancake Breakfast – No report

§  Parade – Mike and Alan meet with Kim Veciho, Engaging Loveland, to discuss working closely with Corn Roast Parade Committee in coordinating new route.  Kim will inform Mike and Alan of meeting date.

§  Junior Livestock – Everett Van Campen reported next meeting will be Tuesday and they will hold their election of officers.  A small committee representing the Junior Livestock Sale will be meeting with Ryan Young marketing director at BEC.

§  Animal Welfare –No report

§  Tough Enough to Wear Pink – No report

Guest Services Committee – Jacque Loebig

§  Reported on Ranch Hand Recognition night.

o  Small turn out due to weather but those you came were strong volunteers.  They had good suggestions and constructive criticisms.  Jacque will compile and present at next Board meeting.   All volunteers will be involved in the planning of the 2010 Fair and invited to all Guest Services meetings.

o  Guest Services will not use Tax Work Off  Program in 2010 Fair.

Extension – Wendy Woerner

§  New 4-H Horse coordinator Diane Fern was introduced by Wendy.

Rodeo- Steve Humann

§  No report

Ranch Update – Abby Powell

§  Buildings & Grounds – No report

§  Arena Activities – No report

§  Entertainment – Working on obtaining new acts and securing some from 2009

§  Marketing – Ryan has been asked to turn in a monthly timeline to Board

§  Sponsorship – Plan on expanding targets and consolidating packages

Other/New Business:

§  Vote on 2010 Fair Theme at December meeting

§  Vote on 2010 Board Officers

Old Business:

§  Bob Herrfeldt passed out copies of 2009 Fair financial summary dash board and explained.


Motion to adjourn meeting made by:

Everett Van Campen

Seconded by:

Pat Young

Meeting adjourned at 8:30 p.m.


Next Meeting:                                            December 16, 2009

            Ft. Collins Room ---7:00 p.m.