7:00 p.m.  March 23, 2011

Ft. Collins Room



Meeting called to order at 7:02 p.m. by:  John Lee, Chairman 

                Motion to approve February meeting minutes made by:  Francis LaBarbera     

Motion seconded by:  Scott Golden 

Motion to approve February meeting minutes voted on and passed  


Public Comment: 

§  none



§       None



§      Queens – no report

§   Ovations – Phil Hossler, Ovations manager, was introduced.  Ovations will work with the Board regarding vouchers for volunteers.


Chairman’s Topics:   no report

Committee Reports:  

§  Pancake Breakfast –Loren Maxey reported that things are lining up well.

§  Parade – Pat Young will talk with Liz Garcia about cost of barricades, there will be no issue regarding the construction near the parade route.


Liaison Reports:

§  Junior Livestock – no report

§  Tough Enough to Wear Pink –no report

§  Guest Services – Frank Marino reported since last meeting they created a new email address, we then took all four years of applications and entered them into that email, then sent out emails to everyone thanking them for being a part of the fair and asking them to go to the Ranch website and sign up again this year.  We have 21 applications, seven are senior tax work off people.  Volunteers form Pursuit Church have signed up.  Will send out a second email to tell everyone who we have as fas as applicaions and make aure we haen’t lost any.  We will start guest services schedule template this month.  Talk to Laurel and the Ranch laisions to get input for schedule.  Asked what kind of packages are being offered to Remax for volunteer support.  Need to set training dates.  Asked about water bottles, Abby will order them.  Will get the same name tags from Ryan like last year.  Name tags for Fair Board members.  Asked all Fair Board members to ask their friends, etc. to sign up for the Fair this year.  Food vouchers for volunteers.  Last year voucher was worth $4 and the cost was near $10 through Ovations.  Request for a dual radio was rejected by The Ranch.  Volunteer office will be same location as 2010 in the McKee building.  Will advertise for volunteers on Craiglist.


Extension:  L. Kubin reported dog and cat show is being moved to week prior to Fair.


      Rodeo:  Steve Humann -  no report


Ranch Update: 

§  Entertainment–Lisa Lytle reported that the schedule will be very similar to 2010 and will encourage more family entertinment programs.

§  Building & Grounds – Liz Garcia will to be working during the Fair due to pregancy leave.

§  Arena Activities – Abby Powell reported some problems with the horse show and asked for board members to be a laision.

§    Marketing – Ryan Young reported working on earlier advertising, more promotion, etc.


      Sponsorship –Katie Buttermore reported that she is working on getting sponsors, like Cricket Communications from Denver


Other/New Business:  none


      Old Business:  none



Motion to adjourn meeting made by:         Seconded by:                  Voted and passed        

          Meeting adjourned at 7:46 pm


Next Meeting:                                                                  April 27, 2011

                                                                Ft Collins Room ---7:00 p.m.


Respectfully Submitted by: 

FM, Secretary