7:00 p.m.  April 25, 2012

Ft. Collins Room


Meeting called to order at 7:01 p.m. by:  Gil Barela, Chairman 

     Motion to approve February meeting minutes made by:  Gary Marison

     Motion seconded by:  Steve Humann       Motion to approve March meeting minutes voted on and passed  


§       None

Chairman’s Report:   Gil Barela

§     Will speak to items as listed on agenda.

Fair Board Committee Reports:  

§  Pancake Breakfast –Gary Marison reported assignments had been made to major responsibilities.  Location has been moved to the tent outside the indoor arena.    With move will need additional directional signage. 

§  Parade – Pat Young reported paper work done with City of Loveland, Traffic Control, etc.  Request suggestions for Grand Marshal.

§  Queens –  Pat addressed the letters from Dena Mill (former Lady-In-Waiting mother) that each Fair Board member received.

Discussion followed.   Steve Humann stated that the accusations and charges were unfounded.

Discussed latest major changes in Royalty Handbook. 

1.  Scholarship is proposed to be $2000 instead of $10,000

2.  Broaden base of eligibility: Reside in Larimer County or within a 15 mile radius of the Budweiser Center/Larimer County   Fairgrounds or be Larimer County 4-H member.

         Motion to accept proposed changes in residency requirements made by:  Steve Humann

         Motion Seconded by:  Pat Young

         Motion to accept proposed changes in residency requirements voted on and passed.

§  Guest Services –no report

       Partner Reports:

§  Extension – Laurel Kubin reported premium book will be online soon. 

§  Rodeo – no report

§  The Ranch – Rachel Befort

o  Buildings & Grounds – layout ready for next month’s Fair Board meeting.  Not many changes.

o  Arena Activities – Schedule almost full, working on filling in some short time slots.

o  Entertainment – All booked.  Friday will focus on Country Western, Saturday will focus on Gnarly Barley and Sunday will focus  Kids and Family Day activities.

o  Marketing -  Ryan Young reported Poster final design presented at next Fair Board meeting.  There will be “Man on Street” interviews conducted during fair in order to gather data for various marketing uses.

o  Sponsorship – Ryan reported for Dave Namesnik.  Colorado Lottery excited to be presenting sponsor of Fair along with Ranch-Way Feeds. 

o  Ovations – Phil reported working on better variety of food vendors as well as having strolling food vendors.

Liaison Reports:

§  Junior Livestock – no report

§  Tough Enough to Wear Pink –no report

      Budget:  no report

      New Business/Other: 

§     Items for Executive Committee meeting agenda – Queen’s Committee presentation and discussion about the continuation of the program and the handbook.

§     History Video – John Brooks reported he met with Rachel Befort, Abby Powell, and Ryan Young.  The video will be in chronological order.  Sign up with John for personal interviews.  Video will be taken prior to and during fair to include 4-H activities.

     Old Business:

§   New Fair Board shirts – next meeting

§   Belt Buckles – next meeting

§ Discuss interest in having a booth to solicit volunteers at the June 22 Resource Fair at The Ranch.  Discuss the need for Fair   Board members to staff.



Motion to adjourn meeting made by:  Pat Young         Seconded by:  Steve Humann               Voted and passed        

          Meeting adjourned at 8:02 pm


Next Meeting:                                                                  May 23, 2012

                                                                Ft Collins Room ---7:00 p.m.


Respectfully Submitted by: 

JL, Secretary

MS, recorder