7:00 p.m.  March 28, 2012

Ft. Collins Room


Meeting called to order at 7:00 p.m. by:  Gil Barela, Chairman 

     Motion to approve February meeting minutes made by:  Gary Marison

     Motion seconded by:  Pat Young       Motion to approve February meeting minutes voted on and passed  


§       None

Chairman’s Report:   Gil Barela

§     Will speak to items as listed on agenda

Fair Board Committee Reports:  

§  Pancake Breakfast –Gary Marison will be emailing out notice of next meeting which will be held prior to April 25th Fair Board meeting.

§  Parade – Pat Young will start getting paper work done with City of Loveland, Traffic Control, etc.

§  Queens – Pat introduced Tammi Inskeep, new member of Queen’s Committee Advisory Board.  Pat presented a proposal from Queen’s committee.  Proposal has two plans:

First plan is to offer the 2011 Lady-In-Waiting Contest runner-up to take position as the Royalty interim for the duration of remaining five months.  Second plan if runner-up does not accept first plan.  This plan would mean there would not be any Royalty representation  until after the 2012 Royalty contest which will at a that time decide both positions.

Motion to have Queen’s committee move forward and talk with 2011 Lady-In-Waiting runner-up to see if she is  interested in taking over as interim for remaining duration of time.  In case she doesn’t agree there will be no representation until the 2012 contest was made by:  Steve Humann      Motion seconded by:  Gary Marison     

 Voted on and passed

§  Guest Services – Gil Barela reported for John Lee, appointed Guest Services Chair.  John is working with the Tax Write-Off volunteers and is getting the database together and working on scheduling.

       Partner Reports:

§  Extension – Laurel Kubin reported many 4-H activities happening such as meat quality assurance program meetings, 4-H Carnival, Livestock Weigh-Ins, and working on finalizing the schedule.

§  Rodeo – Steve Humann reported things are moving along.

§  The Ranch – Abby Powell

o  Buildings & Grounds – working on barn logistics and scheduling

o  Arena Activities – Putting together an in-depth animal welfare policy.

o  Entertainment – Partnering with Engaging Loveland to put on Balloon Festival during Saturday and Sunday of Fair.  Beer Garden in works.  Gnarly Barley event gaining more participants.  Sunday will focus on Kids and Family Day activities.

o  Marketing -  Ryan Young reported the poster design is nearly final.  With this being an election year the price of radio and other advertising increases means the Fair media budget may not go as far as in past years.

o  Sponsorship – Ryan reported for Dave Namesnik.  Colorado Lottery is presenting sponsor of Fair along with Ranch-Way Feeds.  Trade and cash sponsors over $80,000 at present.

o  Ovations – no report

Liaison Reports:

§  Junior Livestock – Greg Melick reported committee looked into internet for sale but found it too expensive.  JR Livestock web site is current and linked to Fair web site.

§  Tough Enough to Wear Pink –Alan Rankin reported pancake breakfast fundraiser is this Saturday, March 3,1 8-10 am at Loveland Applebee’s.  $5 a plate for all you can eat sausage and pancakes.


§      Bob Herrfledt reminded committee chairs if they had any budget questions to contact Diana Frick, Ranch senior accountant.  If interested in how county accounting is handled  please email Mary Starck to setup a meeting.

     New Business: 

§     Items for Executive Committee meeting agenda – Queen’s committee presentation.

     Old Business:

§   New Fair Board shirts – one per member, discussion on color, Gil will make decision on new color.

Motion to change color of new shirt made by:  Pat Young

                  Motion seconded by:  Steve Humann                Motion voted on and passed

§   Belt Buckles – Vendors  narrowed down to three.  Pat will send picture of current buckle and all specs for bids.

§   Fair Board members group picture taken at April meeting.

§    It was decided to not hold debriefing on 2011 Fair.  Debriefing of 2012 Fair will be on agenda for September Board meeting.

§    History Video – John Brooks reported that he is meeting with Ryan to discuss.  Letter will be sent to City of Loveland for CCB   Donation as joint partnership to help with funding of project.


Motion to adjourn meeting made by:  Steve Humann         Seconded by:  Pat Young                Voted and passed        

          Meeting adjourned at 8:00 pm


Next Meeting:                                                                  April 25, 2012

                                                                Ft Collins Room ---7:00 p.m.


Respectfully Submitted by: 

JL, Secretary

MS, recorder