Unapproved Minutes

November 18, 2004

1:30-3:30 PM

Held at 1501 Blue Spruce Drive

Room 135B

Fort Collins, Colorado  80524


Members Present:

Bill Benton

Steve Budner

Gerry Hinks


Reggie Kemp

Olivia Larry

Barbara Nuss


Mary Shultz

Stan Ulrich

Hal Wilson





Members Absent

Paul Bell

Carolyn Funk

Ray Martinez


Elnora McCloughan

Thomas Nix

Paulette Pardun


Carol Rehme

Karen Reinhardt

Lloyd Spawn


Earl Stevens

Ken Tharp






Staff Present:

Tina Barker

Donna Brumbaugh

Ruth Coberly


Stacie Hougard

Tina Hugo

Margaret Long


Katy Mason

Stacy White






Guests Present:

Ruth Case

Dotty Lowry

Christie O’Hanlon



Mary Shultz called the meeting to order.


Mary recognized Christie O’Hanlon from McKee Seasons Club and Ruth Case from Home State Bank, sponsors of the Shine on Harvest Moon Dinner Dance that raised funds for the printing of Senior Yellow Pages.  Reggie Kemp introduced Dotty Lowry from the Wellington Senior Center. 


There was no open discussion or community input.


No quorum to approve the minutes. 


Mary Shultz reminded the council that Stacy White will be leaving the Office on Aging to move back to South Dakota.  We have appreciated her and will be sad to see her go.


Mary announced that the Christmas Party for the Advisory Council will be on December 16th at 12:00 p.m. at the Fort Collins Senior Center.  There will be no meeting on the second Thursday in December.


Mary reported that the Job Fair committee will meet on December 2nd at 11:00 at the Chilson Senior Center. 


Barbara Nuss gave a brief biography of herself.


Update on Statewide Needs Assessment

Margaret Long announced that there will be a PowerPoint presentation on the needs assessment during the February meeting.  Todd Swanson from the state will be doing the presentation.  The Office on Aging is currently having several copies of the assessment printed so those who are interested can borrow a copy.


Report on State On-Site Visit

Margaret Long distributed her response to the state’s on-site visit.  Included in the response Margaret committed to having a policies and procedures manual updated by July 2005.  The second concern raised by the state was regarding the on-site visit to providers.  Margaret prepared a packet including all the materials that are used on the on-site and fiscal audits for the state to look at to make sure we are asking the right questions.  The third concern was related to carryover funds.  The Office on Aging has developed a plan to stay within the 10% carryover limit.  The state would also like transportation services be registered services.  Margaret plans to do a cost-benefit analysis and will aim to have these services registered by 2006 if feasible.  Another issue was raised about how the Office on Aging runs the Caregiver Program.  The Office on Aging will be changing the program in 2005.  Lastly, the state wanted a better back up system for the OmbudsManager, which has been done. 


Margaret feels that there are some philosophical differences with the state in how we run our programs.  She is looking forward to the state’s response because she felt that their recommendations were not clear and would like policies referenced to support their position.


Margaret distributed a description of the Office on Aging’s carryover.  2005-2006 will be under the 10% limit.  This carryover will help butter the impact of funding cuts. 


2005 One-Year Plan

Margaret distributed a copy of the One-Year Plan.  Hal Wilson moved to support the plan, Steve Budner seconded.  Mary Shultz signed the plan.


Margaret requested to use Medication Management funds to purchase two Pro-time machines for RVNA.  These machines determine the amount of blood thinner similar to the way people check their blood sugar.  Two machines would cost approximately $3,400.  The machines would allow RNs to adjust medication on the spot instead of having blood drawn and sent to the lab.  All members of the council approved this purchase. 


Margaret reminded the council that December 15th will be Stacy White’s last day.  Margaret is working to find replacement for Stacy.  Margaret has received 93 applications.  There will most likely be a gap between when Stacy leaves and the new person starts because of the holidays.


Education Committee

Steve Budner reported the Speakers Bureau gave presentations to CARE Housing and Lions Club.  Bill Benton commented that the presentations were well received.  The education committee will begin working on the Adult Job Fair.  The fair will take place in May; date is still to be determined.  Steve announced that there will be a Speakers Bureau presentation training following the January 13th meeting.


Executive Committee

Mary announced that there will be a meeting tomorrow and apologized for not getting an agenda out.


Health Committee

Gerry Hinks announced that the next meeting will be on November 30th.


Membership Committee

Stan Ulrich reported that he has sent an attendance letter out to those members who haven’t been attending the Advisory Council meetings.  It was announced that Jo Inman has resigned.


Nutrition Committee

Hal Wilson reported that there was no meeting this month. 


Senior Attainable Housing Committee

Stan Ulrich reported that the committee discussed aims and objectives and will continue discussing at the next meeting. 


Transportation Committee

Margaret reported that she will be meeting with North Front Range to discuss future outlook. 


Staff Reports

Donna Brumbaugh reported that the Ombudsman annual report was due on October 30th.  The annual report showed that the complaints have gone down significantly.  Donna believes this is because the state has asked the ombudsman to change the way they count their complaints. 


Stacy White reported on behalf of Katy Mason.  The Office on Aging is still interested in gaining support for the Senior Tax Program.  Stacy distributed material on how to recommend supporting the Senior Tax Program. 



Fort Collins Senior Advisory Board

C. Dean Miller reported that the Fort Collins Senior Center is devoting a lot of time to promoting the expansion of  their facility to attract more people.  The senior center would like to build additional facilities that would promote and support a healthy lifestyle.   


Dean announced that the senior center is having its holiday craft fair fundraiser on November 26 & 27 from 10 a.m. to 5 p.m. both days. 


Loveland Senior Advisory Board

Barbara Nuss reported the HUD funding for a retirement housing group on Wilson has been approved. 


Foundation on Aging

Mary Shultz reported that the foundation is continuing to look at outsourcing funds.



Stan Ulrich announced that the Friends of the Senior Center is conducting a bake sale fundraiser on November 26th.


Bill Benton announced that the Soap Troop is having their Christmas show on December 3rd & 4th



Mary adjourned the meeting.