Advisory Council Meeting

January 8, 2009


Held at 1501 Blue Spruce Drive

Fort Collins , Colorado  80524


Members Present:

Nancy Arthur

David Born

Cassie Castleberry


Caryll Cram

Helen Davis

Rene DeMattei


Manfred Diehl

Tim Dolan

Marcy Greenslit


Judy Jones

Elnora McCloughan

Ellen Pihlstrom


Gail Reader

Mary Shultz

Earl Stevens


Barbara Tuttle

Stan Ulrich

Sharon Zamora





Members Absent :

Jim Barlow

Peggy Bowers

Don Venneberg





Staff Present:

Tina Corrigan-Hugo

Margaret Long

Katy Mason


Lynette McGowan

Laura Sutherlin






Guests Present:

Elaine Boni

Liz Harless

Claudia Kiltz


Jerry Kiltz

Len Roark



Helen Davis called the meeting to order at 1:35 p.m.


The following guests were introduced:  Liz Harless, Executive Director for Loveland Meals on Wheels, Jerry & Claudia Kiltz, and Len Roark, from the general public, were welcomed.


No changes were recommended.  No motion was made.


Helen Davis reported that the Executive Committee discussed site visit reviews.  Helen gave the new members a brief explanation of the site visits. 


Margaret Long discussed the Office on Aging’s process for the provider reviews.  There are two stages of the review.  The first is the program review; the process that the advisory council members participate in.  The next review is the fiscal review.  The County Accountant and Tina Corrigan-Hugo complete this part of the review.  Margaret stated that the State Unit on Aging is in the process of conducting their annual reviews of the sixteen Area Agencies on Aging (AAA).  The annual review includes either an on-site or a desk evaluation and is fairly intensive.  Margaret reported that our office will have the on-site evaluation from the state next week.  State personnel will be reviewing the internal and direct services.  The state personnel will ensure that we are operating within the Volume 10 regulations and the state policies and procedures.  Margaret stated that the three-day State review of Ombudsman program will take place in February. 


Margaret announced that she just received an email stating that the Governor is doing a State of the State Tour tomorrow. 


Margaret thanked the council members who received vouchers for digital converter boxes.  Margaret reported that she has been working with Volunteers of America (VOA) to see if the handyman program will be available to help people hook up their converters.  Katy announced that the Government is out of coupons and has requested a delay. 


Margaret announced that this will be the last meeting at 1501 Blue Spruce.  February’s meeting will be held at 2573 Midpoint Drive, Ste. 108 which is across the parking lot from our office at 2601 Midpoint Drive.  The Family & Children’s Services moved into 2573 Midpoint in January.  The new building has a large meeting room with a sound system and a conference phone that can be used in case of bad weather.  Directions to this building will be attached.

OFFICE ON AGING PARNTER PRESENTATION:  Liz Harless, Executive Director of Loveland Meals on Wheels

Elnora McCloughan introduced Liz to the council.  Liz apologized for missing the last meeting and thanked the council and the Office on Aging for the funding.  The $47,000 provides food for approximately 25,000-27,000 meals. 


Liz gave a brief history of Meals on Wheels.  The concept of Meals on Wheels actually started in England during WWII.  The concept traveled to the United States in the 1960’s.  Meals on Wheels of Loveland and Berthoud, Incorporated was established in 1968 by founder Dorothy Morin and Helen Erion and is the oldest program this side of the Mississippi River. The concept of the Meals on Wheels program is to provide meals to people who are homebound.


Liz reported that in 2008, they served 33 people in Berthoud, 530 people in Loveland, 9 people in rural parts of the county, and 2 people in Fort Collins.  There were a total of 491 seniors served.    From those numbers, 256 seniors are low income, and 45 passed away last year.  The total hot meals delivered were 52,862, and there were 2,408 frozen meals delivered.  Frozen meals are delivered to clients who on their complete assessment, state that they do not have enough money for food or are extremely frail.  Liz commented that there was a total of 10,750 hours donated from their volunteer drivers. 


Liz stated that their funding comes from many places.  The largest dollar amount is from the Office on Aging and United Way.  Since the United Way funding has diminished in the last few years, Liz reported that the program obtained grants from the Daniels Fund, Johnson Fund, and Coors Foundation.  Liz stated that she is concerned with foundation funding due to the looming economic crisis.  Liz stated that she received a letter from the Daniels Fund stating they may not be able to fund like they have in prior years.  Liz is currently applying for a grant with the Community Partnership Program and the City of Loveland.   Liz announced that starting February 2nd, they will be producing meals two days a week for the Community Kitchen which will be approximately 70 meals a day.


Stan Ulrich commented that he feels that the client contact the program provides is many times more important than delivering food.  Stan went on to comment that the clients really look forward to seeing their driver and the volunteer may be the only person the person sees in the week.  Loveland Meals on Wheels is very well supported in Loveland. 


David Born gave a brief autobiography.


Fort Collins Senior Advisory Board Report

No report given.


Loveland Senior Advisory Board

Earl Stevens reported that the Board is introducing five new members.  The Board has instituted an outreach program which includes meeting in the community six times a year. 


Earl announced that the job fair will be held in Loveland on April 22nd at the Chilson Senior Center.  Earl stated that for several years they have sponsored a conference for seniors in the fall.  The advisory board is planning the next conference for October 17th and is asking any senior group or other interested participants to attend a meeting on the 3rd Thursday of the month at 1:00 at the Chilson Senior Center to plan the conference.  Please contact Earl if you are interested.


Earl stated that beginning computer classes will be offered on March 10th – 12th at a cost of $20.  Classes are limited to 20 participants and will be held at the Thompson Valley High School.  If you are interested, contact Earl. 


Earl announced that he is offering classes on great German short stories starting February 16th.  The six week course will be on Monday’s from 1:00 to 3:00 at the Chilson Senior Center.  The cost is $18 for members and $20 for non-members.


Foundation on Aging

Mary Shultz reported that the Foundation is getting ready to approve their emergency fund program guidelines.  Mary also stated that they are working on the budget for the JVA grant. 


Larimer County Commissioner

No report given.


Human Relations Commission 

Elaine Boni reported that there will be a meeting tonight at City Hall to discuss abuse in nursing facilities.



Commission on Aging

No report given.


Community Outreach & Education Committee

Mary Shultz reported that the committee decided to expand the outreach at the Aztlan Center to include Bellvue, Chilson Senior Center, Oakbrook and Estes Park.  Katy Mason announced that any member can sign up to attend.  The council member will attend with a staff person and will have their lunch paid for.


Media & Public Relations Committee

Cassie Castleberry reported that there are several approaches on how to get more information out about the Office on Aging. The committee started a Dear Margaret column in the Berthoud Recorder.  Cassie stated that Tim Dolan emailed the Coloradoan and the Editor is very interested in visiting with the advisory council. 


Planning, Funding & Partnership Development Committee

Ellen Pihlstrom reported that the committee worked with the Foundation on Aging Executive Committee regarding the JVA grant writing since Roger Bailey is no longer available.  The committee is keeping current on the Oral Health Task force.  They have created a consumer group and the meeting date will be determined.  The consumer group consists of people who participated in the process that are willing to share their experience and discuss problems.  There are many issues that need to be addressed.


Pubic Policy & Advocacy Committee

Stan Ulrich reported that bus Route 8 will be changed in February or March.  Stan has worked on getting some of the pedestrian crossing times lengthened in the downtown area.  Stan requested that if any council members know of any other intersections that are of concern, please let him know.


Stan attended the opening session of the legislature and stated that this year looks bleak.  Every speaker talked about the recession and what cuts will need to be made.  Stan announced that John Kelafas will be submitting a single payer health care bill. 


Stan stated that there will be a Health Care Day of Action at the capital on March 9, 2009, sponsored by AARP.


Stan received a letter from Roger Doherty, Senior Lobby Treasurer asking that council members contact the human service board members urging them not to cut the COLA for OAP. 


Staff Reports

Margaret Long reported on behalf of the Ombudsman program.  They are attending a meeting that is addressing issues around caring for persons with a mental illness who live in assisted living.


Katy Mason reported that the Senior Tax Work off program is coming up.  Katy went on to give a brief description of the program.  The program offers seniors 60+ the opportunity to work off the Larimer County portion of their property tax bill.  Katy stated that there has been a glitch with a large Workers Comp claim.   She will be presenting the program to the commissioners in February.


Katy let the council members know that if they are interested in having business cards, please contact Tina Corrigan-Hugo at 498-7751.


Lynette McGowan reported on a new class called “Powerful Tools for Caregivers”.  This class focuses on family caregivers and is fashioned after the evidence-based program on chronic diseases.  Seventeen people were trained as class leaders.  Lynette stated how important it is to recognize the burden on family caregivers stating that the issue is generally invisible.  This class will give caregivers the tools necessary to get at the heart of what they are dealing with as a caregiver. 


Laura Sutherlin reported that Margaret went before the commissioners to request that her position go from temporary to permanent; it was approved.



Manfred Diehl discussed the Osher Foundation for Life Long Learning.  Manfred stated that there are funds available for people who cannot afford membership or course fees. 


Manfred distributed information on the Aging Research Colloquium Series Spring schedule adding that this series is free to the public.


Helen Davis asked the council for suggestions on speakers and topics for presentations to the advisory council.  



Helen adjourned the meeting at 3:33 p.m.