7:00 p.m.  January 27, 2010

Ft. Collins Room

Public Comment: 

§  None

Meeting called to order at 7:03 p.m. by:  Mike Adams, Chairman 

Motion to approve December meeting minutes made by:  Steve Humann                 Seconded by:  Pat Young

                Motion to approve December meeting minutes voted on and passed.


§        CAFS Scholarship information from Lois Telck, secretary.    Anyone interested, please contact Mary Starck.


§     Queen’s – No Presentation

                John Lee and Quinn McElwee reported on meeting with Executive Committee.  Queen’s committee will work towards self sufficiency and design a business plan for the program for sponsorships.  Will be teaming with 4-H program on fund-raising events.  Work closer with Ranch, BEC and Ovations.

§  Ovations – No Report

Chairman’s Topics – Mike Adams

§  Assignment of Committee Chairs

o  Guest Services – Frank Marino, chairman/ co-chairs John Lee & Larry Dunn

o  Parade – Pat Young, chairman/co-chairs, Alan Rankin, & Mike Adams

o  Pancake Breakfast-Loren Maxey, chairman/ co-chair Jim Wooldridge

Committee Reports:   

§  Pancake Breakfast – No report

§  Parade – Pat Young reported on meeting with chairman of Corn Roast Parade.  No change in parade route.  All committee members suggested changing parade date to Saturday, July 31 at 10:00 am.  Discussion followed and was tabled until February meeting.  Loveland Parks and Recreation will not schedule any activities in the ball park on parade days, both Fair and Corn Roast.

§  Junior Livestock – Gregg Melick reported that the Jr. Livestock sale’s non-profit status is not finalized.  They need more members on the committee.  Would like to start up a Buyers Club.  Chris Hansen and Gregg met with Ranch marketing.  Advertising for the sale will be put on the Ranch website.

§  Animal Welfare –Shannon Fancher reported that there have been cases of skunk rabies in state.  No cases in Larimer County to date.  Shannon will meet with Wendy Woerner, Extension Livestock Agent, to discuss any precautions necessary for Fair livestock.

§  Tough Enough to Wear Pink – Alan Rankin reported  that the  fund raising golf tournament is scheduled for July 31 has been re-located to Marianna Butte golf course.  In May there will be a fund raiser pancake breakfast at Applebee’s with all proceeds donated to TETWP.  Alan will have more info on this at February meeting.  Information has been released to National TETWP Association.

§   Guest Services – Frank Marino met with Jacque Loebig and received past committee information.  Frank also had a meeting with Kiersten  Rennels, Ranch Guest Services liaison and Katy Mason with County Senior Tax Work Off Program to discuss using program during the fair .  Discussion followed with Board recommending that Katy do an in-depth screening of applicants and that the committee look at developing a recruitment plan to fit the Fair’s needs.  Frank will meet with Katy again.  All volunteer committee meetings will be at 6:00 pm prior to monthly Fair Board meetings.

Extension – Laurel Kubin

§  Laurel reported that there are many training, seminar and clinic opportunities scheduled in future.  Fiber Fun Fest will be February 20th at the Ranch.  Livestock Field Day will be March 6th held at the Embassy Suites.  The 4-H Carnival will be March 20th held at the Ranch.

Rodeo- Steve Humann

§  Reported on first official meetings of the Rodeo Committee will start in February.  Committee is working on adding new energy to the event.  It was suggested that some additional signage advertising ticket sale location be placed above the outside BEC box office.  Also have a booth in First National Bank Building West Hall for a satellite box office.  Question about vendor space in BEC during rodeos.  Steve will meet with Liz Garcia and see if possible.

Ranch Update – Liz Garcia & Lisa Lytle

§  Buildings & Grounds – no report

§  Arena Activities – no report

§  Entertainment – Lisa reported press release will be out soon.  Website is being updated.  Met with Carnival, discussed potential growth and more Fair involvement in their promotions.  Get some organization to sell tickets- details at later date.

§  Marketing – no report

§  Sponsorship – no report

Other/New Business:

§  Days at the Fair - Larry Dunn & Don Svedmen will meet with Liz Garcia to discuss packages to present to adult service clubs and higher education venues.

Old Business:

§  Don Svedman passed around drawings of his idea for a new Larimer County Fair logo.  Discussion followed and was decided that it be taken to the Executive Board Committee.


              Motion to adjourn meeting made by:  Greg Melick              Seconded by:  Pat Young             Meeting adjourned at 9:18 p.m.


     Next Meeting:                                                                   February 24, 2010

                                                                             Ft. Collins Room ---7:00 p.m.


Respectfully Submitted by:  KL, secretary

Recorded by: MS