MINUTES OF THE BOARD OF COUNTY COMMISSIONERS
MONDAY, NOVEMBER 11, 2019
LAND USE HEARING
The Board of County Commissioner did not meet due to the Veterans Day holiday.
TUESDAY, NOVEMBER 12, 2019
ADMINISTRATIVE MATTERS MEETING
The Board of County Commissioners met at 9:00 a.m. with Linda Hoffman, County Manager. Chair Donnelly presided. Commissioner Johnson and Commissioner Kefalas were present. Also present were: Brenda Gimeson and Alisha Jeffers, Commissioners’ Office; Lesli Ellis, Community Development Director; and Kayleigh Ogden, Deputy Clerk.
1. PUBLIC COMMENT: Ed Behan, Tom Rhodes, Gayla Martinez, Julie Allen, and Nancy York addressed the Board.
2. APPROVAL OF THE MINUTES FOR THE WEEK OF NOVEMBER 4, 2019
M O T I O N
Commissioner Kefalas moved that the Board of County Commissioners approve the minutes for the week of November 4, 2019.
Motion passed 3-0
3. REVIEW OF THE SCHEDULE FOR THE WEEK OF NOVEMBER 18, 2019: Ms. Gimeson reviewed the upcoming schedule with the Board.
4. CONSENT AGENDA:
11122019A001 EMPLOYMENT AGREEMENT - AMENDMENT NUMBER 7 BY AND BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF LARIMER COUNTY AND LINDA HOFFMANN
11122019A002 GREAT OUTDDOORS COLORADO (GOCO) GRANT AGREEMENT FOR THE COLORADO FRONT RANGE/POUDRE RIVER REGIONAL TRAIL INITIATIVE
11122019R002 RESOLUTION DECLARING LARIMER COUNTY PUBLIC IMPROVEMENT DISTRICT NO. 67 MANOR RIDGE ESTATES ORGANIZED
11122019R003 RESOLUTION DECLARING LARIMER COUNTY PUBLIC IMPROVEMENT DISTRICT NO. 68 SCENIC RANCH ESTATES ORGANIZED
MISCELLANEOUS: Recommended Appointment to the Club Estates GID #12: Phil Soreide; Recommended Reappointment to the Ptarmigan PID #20: Billy Thornton; Recommended Appointment to the Ptarmigan PID #20: Steve Cottingham; Recommended Reappointment to the Crown Point PID #27: Lowell Kilzer; Recommended Reappointment to the Poudre Overlook PID #30: Dyce Gayton; Recommended Reappointment to the Charles Heights PID #32: Ronald Duell; Recommended Reappointment to the Charles Heights PID #32: Kent Bosch; Recommended Appointment to the Mountain Range Shadows PID #34: Richard Mortenson; Recommended Reappointment to the Bonnell West PID #36: Steven Davison; Recommended Reappointment to the Bonnell West PID #36: William Jacquot; Recommended Reappointment to the Terry Cove PID #37: Martina Wilkinson; Recommended Reappointment to the Cottonwood Shores PID #42: Steven Peterson; Recommended Reappointment to the Park Hill PID #47: Rich Harvey; Recommended Appointment to the Storm Mountain PID #55: John Iodico; Recommended Appointment to the Storm Mountain PID #55: Connie Garrett; Recommended Appointment to the Storm Mountain PID #55: Mary Pancheri; Recommended Reappointment to the Smithfield PID #60: Jon Jacobs; Stipulation as to Tax Year 2019 Value for R1589627; Stipulation as to Tax Year 2019 Value for R1622433; Stipulation as to Tax Year 2019 Value for R1588250; Stipulation as to Tax Year 2019 Value for R0582778; Stipulation as to Tax Year 2019 Value for R1644572; Pre-Disaster Mitigation Program Grant Award Acceptance Letter; Stipulation as to Tax Year 2019 Value for R1586410.
LIQUOR LICENSES: The Following Liquor licenses were approved: Trout Tavern LLC – Red Feather Lakes – Tavern; Best Western Crossroads Inn – Loveland – Tavern; Young’s Liquor – Fort Collins – Retail Liquor Store; The Horsetooth Canyon Grill – Fort Collins – Hotel and Restaurant.
M O T I O N
Commissioner Johnson moved that the Board of County Commissioners approve the consent agenda for November 12, 2019.
Motion passed 3-0
5. COMMISSIONERS GUESTS: The Commissioner’s did not have any guests.
6. BIZWEST’S 40 UNDER FORTY AWARD: Laura Walker, Human Services Director, presented Heather O’Hayre, Human Services Deputy Director, to the Board as one of the winners of this year’s BizWest’s 40 Under Forty. The award recognizes forty leaders out of the region as the next generation of leaders who will be shaping the future of business in the area.
Ms. Walker nominated Ms. O’Hayre for her outstanding performance and accomplishments and wanted to recognize Ms. O’Hayre’s leadership in the Department of Human Services.
The Board commended Ms. O’Hayre on her accomplishments and the great work she does.
The Board took a brief recess.
7. FEMA NATIONAL ADVISORY COUNCIL APPOINTMENT: Ms. Hoffman presented Lori Hodges, Director of Emergency Management, as a newly selected member of the Federal Emergency Management Agency’s National Advisory Council (NAC). The NAC is an advisory committee established by federal law to ensure effective, continuous coordination of federal emergency management. The NAC makes recommendations to FEMA on a variety of emergency management matters.
FEMA received over 90 applications to fill the 15 open board positions after an extensive review process that included senior FEMA leadership. They were chosen for their diverse backgrounds in finance, education and as emergency responders and emergency managers. Appointed by Pete Gaynor, FEMA Acting Administrator, Ms. Hodges will fill a Special Administrator selection for her general knowledge and expertise where she will bring widespread knowledge of resilience and
preparedness and years of emergency management to the board.
Ms. Hodges informed the Board of her recent NAC meeting that took place in Washington D.C. FEMA has charged the NAC with three goals for the coming year: envisioning FEMA at 2040 and what it should look like, build local and state capacity, and building in equity and inclusion into all recommendations the NAC gives to FEMA.
The Board commended Ms. Hodges on the honor; only 14 people nationally were appointed to be apart of the National Advisory council.
8. ENGINEERING NEW RECORD MOUNTAIN STATES BEST GOVERNMENT/PUBLIC BUILDING AWARD: Ken Cooper, Facilities Director; David Bragg, Facilities Project Manager; Preston Nelson, Director of Planning and Construction with Haseldon Constructions; and Kevin Lockrand, Senior Estimator with Haseldon Construction, address the Board concerning the first-place award Larimer County and Haselden Construction received for Best Government/Public Building.
Haselden Construction submitted the Larimer County Loveland Campus project to Engineering News Record Mountain States (ENR) under the Best Government/Public Building and the project was awarded first place.
Some of the factors that earned this designation were taken directly from the award application: this new, two-story facility allows Larimer County governmental departments to provide services located conveniently for its citizens living close to the City of Loveland. An integrated design effort and collaborative design workshops were conducted with stakeholders and staff to establish common goals, solicit input, establish the program, and direct the design of the project. As a result, the building design addresses a wide range of needs and is organized to provide synergy between departments, clear wayfinding, provide easy access for the public, and enhance security for staff.
Funding this project was an exercise in cooperation. Larimer County was successful in obtaining two Department of Local Affairs (DOLA) grants. These grants, along with funds the county saved from a previous voter approved sales tax, funded the project. No debt was incurred to build the new facility. References to the history of Larimer County can be found throughout the project. The public entry plaza reflects the shape and range of Larimer County itself, from the mountains to the plains. Sandstone reclaimed from the deconstruction of a prior County Courthouse is incorporated into three wing walls near the building entry, and historic images from throughout Larimer County and Loveland adorn large panes on the wood and glass feature wall that rises alongside the main stairway. These references help anchor the building to the proud roots of the County and community of which it is a part, and include photos of agriculture, industry, transportation, recreation, and social life.
Haseldon Construction will be involved in current and future projects involving the Police and Courts building as well as creating another court room at the Justice Center. Mr. Nelson expressed appreciation for the partnership and collaboration with the County.
The Board and Ms. Hoffman discussed the architecture as well as the efficient and timely construction of the building. It was finished without the use of additional tax dollars and within the projected completion date.
The Board took a brief recess.
9. SENIOR TRANSPORTATION IMPLEMENTATION PLAN: Katy Mason, Human Services Program Coordinator; Suzette Mallette, Executive Director, and Alex Gordon, Transportation Planner/Mobility Coordinator, with North Front Range Metropolitan Planning Organization (MPO), addressed the Board concerning the adoption of the Larimer County Senior Transportation Implementation Plan.
Mr. Gordon presented a background and aspects of the plan.
In 2017, the Larimer County Board of County Commissioners approved the Larimer County Senior Transportation Needs Assessment, which recommended systemic, educational, and programmatic improvements to mobility for older adults and individuals with disabilities in unincorporated Larimer County. The Larimer County Senior Transportation Implementation Plan, created through a partnership with the North Front Range MPO, creates a business and financial plan to implement these recommendations throughout Larimer County.
The plan recommends improvements to efficiency, additional partnerships, and centralized functions to reduce costs, increase transportation availability, and reduce the number of steps needed for older adults and individuals with disabilities to find rides in Larimer County.
Mr. Gordon stated that they have received a National Aging and Disability Transportation Center (NADTC) Grant for Expert Panel, a NADTC Grant for Proof of Concept Project, and a Federal Transit Administration (FTA) 5304 Grant funded through the Colorado Department of Transportation for implementation of plan. The County may be asked in the future to contribute funds to support the start-up and ongoing operation of the Call Center, as it supports the residents of the County.
The Board asked for clarification of whether Medicaid and Medicare recipients would also benefit from the call center. Mr. Gordon stated that there was future phase of the implementation to include the benefit. The Board thanked Ms. Mason, Ms. Mallette and Mr. Gordon for their work on the plan and their collaboration.
M O T I O N
Commissioner Kefalas moved that the Board of County Commissioners approve the resolution supporting the recommendations in the Larimer County Senior Transportation Implementation Plan.
Motion passed 3-0
10. LETTER OF SUPPORT FOR THE ROCKY MOUNTAIN NATIONAL PARK BOUNDARY MODIFICATION ACT: Commissioner Donnelly introduced Dan Betts from the Office of Senator Cory Gardner. Commissioner Donnelly stated that former astronaut Vance Brand owns forty acres of land near Rocky Mountain National Park and would like to donate that land to the National Park.
Mr. Betts has been working to expedite the conveyance of the land and asked the Commissioners to write a letter to Senator Gardner in support of the Rocky Mountain National Park Boundary Modification Act to honor the wishes of Astronaut Vance Brand.
M O T I O N
Commissioner Johnson moved that the Board of County Commissioners approve the letter of support for the Rocky Mountain National Park Boundary Modification Act.
Motion passed 3-0
11. COUNTY MANAGER UPDATE: Ms. Hoffman updated the Board on this week’s coordination meetings and upcoming projects and activities.
12. COMMISSIONER ACTIVITY REPORTS: The Board detailed their attendance at events during the previous week.
13. EXECUTIVE SESSION: The Board went into Executive Session to discuss real estate with regards to the Natural Resources Program pursuant to C.R.S 24-6-402(4)(a).
M O T I O N
Commissioner Kefalas moved that the Board of County Commissioners enter Executive Session to discuss real estate pursuant to C.R.S 24-6-402(4)(a); the purchase, acquisition, lease, transfer or sale of any real or personal property interest.
Motion passed 3-0
The Board adjourned at 10:35 a.m.
THURSDAY, NOVember 14, 2019
JOINT MEETING OF THE BOARD OF COUNTY COMMISSIONERS AND TOWN OF ESTES PARK BOARD OF TRUSTEES
The Board of County Commissioners and the Town of Estes Park Board of Trustees met at 5:30 p.m. Chair Donnelly and Mayor Jirsa presided. Commissioner Johnson and Commissioner Kefalas were present. Estes Town Board Trustees: Ron Norris, Carlie Bangs, Eric Blackhurst, Marie Cenac, Patrick Martchink and Ken Zornes were present. Also present were: Linda Hoffman, County Manager; Leslie Ellis, Eric Fried, Matt Lafferty, Amy White and Michael Whitley, Community Development; Laurie Kadrich, Public Works; Deirdre O’Neill, Office of the Clerk and Recorder; Jeannine Haag and Frank Haug, County Attorney’s Office; and Kayleigh Ogden, Deputy Clerk. Also present from the Town of Estes Park: Travis Machalek, Town. Administrator, Dan Kramer, Town Attorney, Randy Hunt, Director of Community Development and Jackie Williamson, Town Clerk.
CALL TO ORDER: TOWN OF ESTES PARK BOARD OF TRUSTEES (MAYOR JIRSA)
CALL TO ORDER: BOARD OF COUNTY COMMISSIONERS (CHAIR DONNELLY)
1. PRESENTATION OF TWO INTERGOVERNMENTAL AGREEMENT (IGA) OPTIONS BY STAFF: Mr. Hunt presented to the Boards a summary of Option B, an IGA model patterned after other Colorado municipal and county Intergovernmental Agreements. He went over key points of the agreement involving the retention of a joint comprehension plan but with separate codes, planning commissions and boards of adjustment. Mr. Hunt stated the section involving annexations was not fully fleshed out, and more discussion was needed between the Town and County.
Town and County staff recommends Option B due to its close resemblance of traditional planning intergovernmental agreements that have been working well for decades. Staff finds the Option B approach will continue to allow the Town and County to coordinate on long range planning and visioning, chart a course for future growth management and annexation policy, and provide a high quality of customer service to town and county residents with consistency in decision-making and cost effectiveness in providing said services.
The Board of County Commissioners and staff discussed the clarification of how Option B will meet the themes and values important to the community given community input.
Ms. Ellis presented to the Boards a summary of Option C, an IGA model patterned after the current IGA. She explained the biggest differences were the sections involving the adoption of new plans and regulations, referrals, the lack of a transitional role of the Estes Valley Planning Commission and Estes Valley Board of Adjustment, and that the Town and County would participate together in the costs of the Estes Valley Comprehensive Plan. Ms. Ellis stated that Option C, like Option B, would still require more work and discussion to be done concerning annexations.
The Boards and staff discussed the significant difference between planning area boundaries, the importance of defining an annexation policy, and mutual reviews of land use applications.
The Town of Estes Park Board of Trustees discussed the incompleteness of Option C along with its new language and questions that arise from it. The Board considered council representation based on jurisdictions as well as costs associated with implementing a comprehensive plan.
2. PUBLIC COMMENT: Scott Schneider, Kate Manwaring, Vicky Henry, Jay Vetter, Dave Converse, Wayne Newsome, Susan Wolff, Bob Levitt, Joanna Darden, John Meisner, Sherry White, Doug Cicardo, Mike Kennedy, Frank Tiess, David Yale, and Thomas Beck addressed the Boards. The overall common theme expressed from the public was the sense of community and a favorability towards Option C. Mr. Meisner addressed the Boards in support of Option B, stating that there will always be a line between town and county, no matter where it falls.
3. DISCUSSION AMONG ELECTED OFFICIALS: The Boards had further discussion of the two options given public comment. The Board of County Commissioner discussed the County and Town fostering a strong sense of community. Ms. Ellis stated that Option B would be a change but that it is meant to provide consistency, and that change is inevitable, but the Town and County would work diligently together to coordinate for some type of agreement and staff is looking for direction. The Board of Trustees expressed concerns about budget and staffing and how both would be affected, and concerns about Option C having separations.
The Town of Estes Park Board of Trustees made a motion to approve Resolution 38-19 that would adopt a new IGA, Option B. The Board voted in favor of the motion, it passed with a vote of 4-3.
The Larimer County Board of County Commissioners deliberated over Option B and Option C. The Board extended gratitude towards the community for their knowledge and consideration of the issue, and voiced varying concerns over both Options B and C.
Commissioner Johnson moved “that the Board of County Commissioners support Option C with the understanding that, obviously, that would require us to work with the Town Board of Estes Park; would require our staffs to work together to see if we can come together with some common ground and agreement; and I would suggest that we work on the annexation policy, we further define that; that we, I support changing the representation of the Estes Valley Planning Commission to give the Town four people and three people; that's my direction, and that we work on the staffing question and the legal questions. But our staff needs some direction from us, so my motion is that the Board of County Commissioners express their direction behind Option C. Furthermore, I would definitely support an extension to April 1st, we may need one longer than that, and the Boards can agree to extend it longer than that, if we need, to do the good work of coming together. It's worth it to take the time to do that, that's what we get paid to do, that's what our citizens expect us to do. So, I move that the Board of County Commissioners support Option C, (with those caveats).”
Motion passed 2-1, Commissioner Donnelly dissenting.
Commissioner Johnson moved that the Board of County Commissioners support the Resolution that the Town Board adopted extending the current Intergovernmental Agreement until March 31, 2020.
Motion passed 3-0.
With there being no further business, the Board adjourned at 8:30 p.m.
The Town of Estes Park Board of Trustees continued deliberations.
BOARD OF COUNTY COMMISSIONERS
BOARD OF COMMISSIONERS
CLERK AND RECORDER
Kayleigh Ogden, Deputy Clerk