MINUTES OF THE BOARD OF COUNTY COMMISSIONERS

 

MONDAY, OCTOBER 5, 2015

 

There were no meetings held on Monday, October 5, 2015.

 

TUESDAY, OCTOBER 6, 2015

 

ADMINISTRATIVE MATTERS MEETING

 

The Board of County Commissioners met at 9:00 a.m. with Linda Hoffman, County Manager. Chair Gaiter presided and Commissioners Donnelly and Johnson were present. Also present were: Donna Hart, Neil Gluckman, and Christie Nielson, Commissioners’ Office; Gary Buffington and Dave Lentz, Natural Resources Department; Laura Walker and Alissa Guzman, Human Services; Jennifer Johnson, and Steve Balderson, Facilities and Information Technology Department; Denise Ruybal and Craig Dorn, Deputy Clerks.

 

Chair Gaiter opened the meeting with the Pledge of Allegiance.

 

1.    PUBLIC COMMENT:  There was no one present for public comment.

 

2.    APPROVAL OF THE MINUTES FOR THE WEEK OF  SEPTEMBER 28,  2015:                        

 

M O T I O N

 

Commissioner Donnelly moved that the Board of County Commissioners approve the minutes for the week of September 28, 2015, as presented.

 

Motion carried 3-0.

 

3.    REVIEW OF THE SCHEDULE FOR THE WEEK OF OCTOBER 12, 2015:    Ms. Hart reviewed the upcoming schedule with the Board.

 

4.    CONSENT AGENDA:   

 

M O T I O N

 

Commissioner Johnson moved that the Board of County Commissioners approve the consent agenda as outlined below:

 

10062015A001           AGREEMENT BY AND BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND RUBEN BROWN TO PROVIDE PROFESSIONAL AUDITING SERVICES TO THE LARIMER COUNTY FINANCE DIVISION AS COUNTY AUDITOR

 

10062015D001           DEED OF DEDICATION FROM BETTY JUNE WHITESIDE AND BETTY JUNE WHITESIDE, F/K/A BETTY JUNE CLAUSON, AS TRUSTEE OF THE OPAL LOUISE WHITESIDE TRUST, U/A/D 5/14/90

 

MISCELLANEOUS: Arbitration stipulation for parcel #86091-05-090; Amendment #1 to the Larimer County Defined Contribution Retirement Plan

 

LIQUOR LICENSES: The following licenses were approved and/or issued: Super Market Liquors – Retail Liquor – Fort Collins; Northern Colorado Potters Guild – Special Event 6% - Fort Collins.

 

Motion carried 3-0.

 

5.         COMMENTS FROM COMMISSIONERS’ GUESTS:  There were no guests present for comment.

 

6.          ROLE OF THE NORTH FRONT RANGE MPO: Terri Blackmore, Executive Director North Front Range Metropolitan Planning Organization (MPO), addressed the Board in regards to the general role and activities of the North Front Range MPO. The organization’s council is comprised of a representative from each of the fifteen communities in the region. The MPO is responsible for completing federal requirements and long range transportation plan and improvement programs. It receives federal funds for projects and planning and creates a regionally cooperative process for distribution of said funds to local government members.

 

Ms. Blackmore then proceeded to go over several different funding programs the MPO currently utilizes as well as the completed and expected approvals for the following year. Ms. Blackmore also discussed the VanGo project which Commissioner Donnelly noted is the only transportation program to pay for 100% of its operation costs through fares alone, with the exception of vehicle replacement.

 

Commissioner Johnson inquired as to the source of funding whether or not it came purely from the federal level to which Ms. Blackmore replied that there are a few other venues but the majority is federally funded.

 

7.          REAPPOINTMENT OF THE LARIMER COUNTY PEST INSPECTOR:  Mr. Buffington and Mr. Lentz addressed the Board in regards to the reappointment of David Lentz as County Pest Inspector. The County Pest Inspector is a three year term that is currently assigned to the County Forrester and is up for re-designation in 2015. The Pest Inspector inspects for the following forest pests: mountain pine beetle, spruce ips beetle, Douglas-fir beetle, thousand cankers disease, and Dutch elm disease. Property owners are notified by certified mail of a possible infestation and informed of a pending inspection. Following the inspection, treatment options are outlined along with a date by which treatment needs to be completed.

 

M O T I O N

 

Commissioner Donnelly moved that the Board of County Commissioners approve the re-designation of Dave Lentz as Larimer County Pest Inspector.

 

Motion carried 3-0.

 

8.          SECOND READING AND PUBLIC HEARING FOR THE ORDINANCE ESTABLISHING THE LARIMER COUNTY GENERAL ASSISTANCE PROGRAM:  Ms. Walker and Ms. Guzman addressed the Board of Commissioners requesting support in renewing the General Assistance Ordinance for Human Services. The ordinance is currently out of date and requires renewal. The program has been authorized and funded by the Board since 1981.

 

M O T I O N

 

Commissioner Johnson moved that the Board of Commissioners open the meeting for a public hearing to consider the ordinance establishing the Larimer County General Assistance Program.

 

Motion carried 3-0.

 

Ms. Walker and Ms. Guzman proceeded to elaborate on the program and its functions. Commissioner Johnson inquired as to the exact proportions of the budget to which Ms. Walker stated was $50,000 a year. Ms. Walker stated that over the past several years the amount utilized has always been under $5000 and that this year they have only allocated $50 total. Commissioner Johnson, in return, asked why the spending is so low. Ms. Walker responded that the program is used as an absolute last resort and most referrals are submitted internally from staff. Ms. Walker also speculated that due to the richness of the other assistance programs already in place, the Assistance Program is generally not needed. Some conversation ensued.

 

Chairman Gaiter then opened the floor for public comment. Ms. Van Coder addressed the Board of Commissioners speaking in opposition as to how the funding is utilized. She objected to the fact that the department had only used $50 of its $50,000 budget for the year stating there are many people in dire need that could clearly benefit from this funding.

 

Commissioner Johnson inquired if there had been any denied requests thus far for the year of 2015. Ms. Guzman was unsure as to whether or not there had been. Commissioner Johnson stated that he would like to see the allocated funding used and wants it discussed as an agenda item at the next Board of Social Services meeting.

 

M O T I O N

 

Commissioner Johnson moved that the Board of County Commissioners adopt the Ordinance Establishing the Larimer County General Assistance Program.

 

Motion carried 3-0.

 

9.         ASSISTANT COUNTY MANAGER WORKSESSION:   Mr. Gluckman addressed the Board regarding an error found in budgeting during a recent audit for the Department of Human Services. Much conversation ensued. The Board of County Commissioners came to a consensus that because the money had been withdrawn over the course of five years the repayment of the amount should occur over a five year period.

 

10.        LARIMER COUNTY AND CITY OF LOVELAND INTERGOVERNMENTAL AGREEMENT CONCERNING A COUNTY BUILDING IN THE SOUTH CATALYST PROJECT:  Mr. Gluckman, Ms. Johnson, and Mr. Balderson addressed the Board regarding the proposed Intergovernmental Agreement to locate and construct a county building in downtown Loveland as part of the City’s South Catalyst Project.

 

Mr. Gluckman explained that the issues at hand are in regards to the parking allocation and a nearby ditch that must be covered. Commissioner Johnson commented on how it appears the City of Loveland doesn’t seem ready to move forward with a definitive decision. Commissioner Donnelley further stated that the IGA cannot be signed with its current terms.

 

Commissioner Johnson recommended that the Board send forth a letter to the City Council of Loveland stating the terms of the agreement sent forth are not acceptable for the needs of the citizens. Commissioner Donnelly added that the downtown community is perceived to be in opposition to the project. Chairman Gaiter recommended that the Board of Commissioners decline to participate in the project as the proposed IGA does not meet the Board’s expectations nor does it address the concerns raised by the downtown community.

 

M O T I O N

 

Chairman Gaiter moved that the Board of Commissioners approve the commission of a letter to the City Council of Loveland proclaiming the Board’s formal refusal of the Intergovernmental Agreement concerning a county building in the South Catalyst Project.

 

Motion carried 3-0.

 

11.       COUNTY MANAGER WORKSESSION:   Ms. Hoffman reviewed the proposal for a Regional Police Training Facility. Ms. Hoffman explained that after much discussion with the Sheriff’s Office, the proposed partnership would not be conducive to the needs of the county. The Board agreed with Ms. Hoffmann’s assessment. Ms. Hoffman also detailed a recent three day conference she had attended.

 

12.       COMMISSIONER ACTIVITY REPORTS:   The Board reviewed their activities for the previous week.

 

13.       LEGAL MATTERS: There were no legal matters for discussion.

 

There being no further business, the Board adjourned at 10:55 a.m.

 

 

_______________________________

                                                                                              LEW GAITER III

                                                                                           BOARD OF COMMISSIONERS

 

ANGELA MYERS

CLERK AND RECORDER

 

ATTEST:

 

__________________________________________

Craig Dorn, Deputy Clerk

 

__________________________________________

Denise Ruybal, Deputy Clerk